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Administrative Assistant / Part-Time

PrideStaff Tustin Part-Time
$0.00 - $30.00 / hour
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Part-time Administrative Assistant  needed for a company that sells Medical Practices.  Minimum 2 years Administrative experience is needed.

Individual will assist brokers and agents and will work approximately 20 hours per week. Hours are somewhat flexible during 8-5, but prefer morning availability, i.e. 8am-12pm.  Will work in an office in Tustin  CA for the first 3-6 months and then be able to work remotely from home once hired by the client.  Pay Rate up to  $30/hr.  This is a temporary to hire position.

Please submit resume for consideration - Job 377185

Practice Sales deals:

  • Organize prospective buyers, meeting times, sending necessary documents to buyers/sellers/lenders/ management consultants as needed.  Follow contingency items, keep track of all original documents, make sure all parties get copies of original signed documents, and make sure all parties in each deal are satisfied with our service.
  • Create and send out mass e-blasts/or mailings searching for prospects/buyers of dental offices.
  • Prepare final documents from Attorney for Buyer/Sellers signature, adding all the exhibits to the PSA (practice sales agreement).
  • All clerical and tech support needs that brokers and agents may have with computers, software and third party apps. 
  • Proficiency with all Microsoft software (Excel, Word, Publisher, Outlook),  Mail Chimp, and the DocuSign Platform.
  • Work closely with all agents on every deal.



  • Manage and run all the logistics for the CDA (annual basis).
  • Seminars: Manage and supervise all seminar aspects; finding venues, pricing on venues, budget, menus, handouts, CE to dentists, attendee registration, coordinating the speakers travel plans, speakers handouts, speakers A/V requirements, survey all attendees at each seminar, put together statistics regarding venue, handouts, and speaker, follow up with speaker regarding statistics.
  • Designing the monthly Dental Trader ads, keeping track of the deadlines/ due dates.
  • Emergency Coverage Groups: Scheduling and management of area groups to include development and administration of annual meetings, recruit of new members and coordination of business professionals for topics of interests to the group.



  • Keep track of all prospective buyers, dental professionals, vendors, and any and all dental database information. Make sure each contact has complete data information entered.
  • Continuously updating HubSpot; emails, addresses, phone numbers, new buyers, old buyers in an effort to create pools of prospects to selective zip codes and areas, etc.
  • Campaigns; keeping track where we are getting our responses from; e-blasts, USPS mailers, seminars, referrals.
  • Keep all different mailing lists organized for geographic areas, interests and specialties.


Website Social Media:

  • Work with our website to keep brokerage website up to date and relevant, on a monthly basis.  Post-new testimonials and photos, organize content for SEO parameters.
  • Create, develop and maintain a social presence in FaceBook, Twitter, Instagram or anyother current social media platform to promote and expand the business.

Recommended skills

Emergency Handling
Clerical Works


Salary Details

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Administrative Assistant / Part-Time
$0.00 - $30.00 / hour
Estimated Salary: $70K
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Job ID: 377185


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