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Administrative Assistant
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The Administrative Assistant will focus on providing an array of administrative, logistical, and calendar support to members of our People leadership team. Our team is in rapid-growth mode and the right candidate will be professional, quick, creative and motivated! This role will have the ability to work cross-functionally across the company and the Administrative Assistant must be confident, proactive and have the ability to stay steps ahead of the team.
Job Duties And Responsibilities
- Manage and maintain multiple schedules; coordinate travel on an as-needed basis
- Organize team events, socials, offsite meetings, some expense reporting etc.
- Maintain trusting relationships with customers, prospects, team and contacts
- Coordinate logistics for visitors
Minimum Required Knowledge, Skills, And Abilities
- Minimum 3+ years supporting two or more Executives
- Ability to interact in a professional manner with customers, prospects and internal team
- Experience with web-based scheduling and collaboration tools
- Experience with arrangement of schedules and logistics, across multiple time zones
- Outstanding time management skills and attention to detail
- Ability to quickly learn new tools and technologies; interest and experience using
- technology to improve work efficiency
- Expectation of complete confidentiality on all business matters
- Ability to effectively communicate and collaborate with a diverse range of people and job
- functions
- Excellent verbal and written communication skills
- Ability to remain energetic and positive in a fast-paced environment
- Excellent common sense and ability to make solid judgement calls autonomously
- Ability to be proactive and anticipate next steps
- Get along well with a variety of personalities, team player attitude
- Ability to prioritize multiple tasks
- Experience planning company events and managing logistics within budget
- Able to establish and maintain vendor relationships
- Working knowledge of GSuite, Box, TripActions, Coupa, Zoom, and Workday
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