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Receptionist (Part-Time)

HR Affiliates PLEASURE RDGE Seasonal/Temp
$14.00 - $15.00 / hour
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The Front Desk/Administrative Assistant will interact with internal and external customers by answering the switchboard and greeting visitors as they enter the facility.  Other job tasks will include administrative activities as assigned by the Human Resource Manager        

  1. * Answer switchboard and transfer calls to the appropriate team members
  2. * Greet and escort visitors to correct destinations in a professional manner and then notify the appropriate parties.
  3. * Assist visitors with proper attire to enter the plant
  4. * Help guests with signing into the Lobby Guard system and maintaining the proper access badge.
    1. A Physical visitor log must be kept in the event it is needed for an emergency.
  5. * Prepare outgoing mail and receive, sort, and distribute incoming mail
  6. * Transport U.S. mail to post office
  7. * Order and maintain office supplies, business cards, stationary, office equipment    supplies, and other needs.
  8. * Maintain company phone/contact list/mailing list
  9. * Monitor the main company mail room and update mailboxes as needed.
  10. * Update Communication Monitor (weekly)
  11. * Create monthly Birthday/Anniversary calendars
  12. * Distribute 45/90 Day Performance Appraisal Reviews for new and/or transferred employees
  13. * Serve as the daily point of contact with our copier/printer repair company for service and repairs
  14. * Maintain garnishment binders by filing distribution documentation and adding account information to each garnishment check prior to send off.
  15. * Order and Distribute fruit to all departments (monthly)
  16. * Create PO’s in MS Dynamics AX
  17. * Attach B.O.L. to Sales Orders in MS Dynamics AX
  18. * Create new hire packets and employee handbooks
  19. * Post and maintain weekly Overtime List (Monday and Thursday)
  20. * Partner with Security during evacuation needs
  21. *Assist with administrative filing and file retention.
  22. * Regular physical attendance
  23. *Other duties as assigned by supervisor

  • High School Diploma; two-year degree preferred.
  • 2-3 years related experience
  • Equivalent combination of education and experience.
  • Prior experience in human resources 
  • Working knowledge of Microsoft Office products (Word, Excel, PowerPoint).  Knowledge of Enterprise Resource Planning (ERP) systems is preferred.    
  • Microsoft Office, VSync, Lobby Guard, ERP System and web applications
  • Computer, fax, copier, and printer
  • Postage machine

There are 2  part-time openings available:

A.M. Hours--- 7:45 am to 12:30 pm (4.75 hours per week)

P.M. Hours--- 11:45 am to 4:30 pm (5 hours per week) 

Must have flexibility to provide coverage in the absence of the other part-time Receptionist when needed. 

Skills required

Customer Service
Data Entry
Clerical Works
Telephone Skills
Microsoft Office


Salary Details

Based on Job Title, Location and Skills
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Receptionist (Part-Time)
$14.00 - $15.00 / hour
Estimated Salary: $44K
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HR Affiliates is a privately held, full-service Human Resource solutions provider based in Louisville, Kentucky. Since our formation in 1997, our vision has been to provide the highest quality Human Resource services in the marketplace. This vision drives each business decision we make.

Each of our industry professionals has a proven track record of providing top-notch customer service to clients. No matter where you are in the surrounding region, we are close at hand to meet your needs. As we continue to expand, HR Affiliates strives to be the one-stop Human Resource solution working for you.

Human resources is evolving constantly and so are we. Once a “high touch” (and high cost) unit in many organizations, the human resources function is now automated, outsourced and oriented towards self service. Our business model stays current with industry trends, but we ensure that the “high touch” aspect of HR stays intact with all our programs.

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