Receptionist / Office Assistant (Financial Services, Health Care & Cyber Security Firm) Our Client’s Financial Services, CPA & HealthCare Industries Cyber Security Technologies Firm located in the Bangor, ME area is growing rapidly and looking to add a key employee to the Team. They are seeking a senior professional Receptionist / Office Assistant who is ready to help their already thriving company continue to grow. They are looking for hard-working, success-oriented employees who possess great people skills, are team players and want an opportunity to advance their career. This position would direct-report to the Communication Systems Manager. If you want to join a Cyber Security Technology Services Team that has experience in multiple industries, is dedicated to their clients, staff and has created a culture of success, this may be a good fit for you!
Ability to prioritize projects and manage time
Strong organization skills & attention to detail
Ability to thrive in a fast-paced, but fun office environment
Self-directed initiative and Strong follow-through
Ability to be adaptable as situations or business demands change
High level of confidence, perseverance and a strong desire to succeed in a goal-oriented environment
Excellent interpersonal, written, and verbal communication
Advanced Phone System skills (18-32 Line VIOP System)
Ability to closely follow office processes & policies related to office operations & client privacy
Willingness and desire to be part of a Team Environment and to learn through a mentoring relationship
Ability to adhere to complex Regulatory and Compliance requirements
Maintain a professional manner and appearance throughout the work shift
Greet all clients in-person or by phone (18+ Line System) in a warm, professional, friendly, welcoming manner
Direct all incoming calls to the proper extension, company locale, etc.
Ensure client business flow and communication expectations are met and superior service levels provided
Develop effective working relationships with Team Members to ultimately provide effective, high-quality service for clients
Calendar Management for Senior Staff, including client appointments
Assist with event planning, communications, scheduling and guest accommodations as needed
Process applications and other various industry-specific administrative tasks
Generate various daily, weekly, monthly and annual reports for Financial Advisor(s) / Office
Provide both pre/post Client Meeting Support
Provide thorough, high-quality research, problem-solving and issue resolution
$36,000 - $44,000 Annually (Based on Experience and/or Qualifications)
9AM-5PM / Monday-Friday Schedule
Generous PTO Policy & Paid Holidays
Career Growth Opportunities
We want to help you reach your full potential! We are looking for hard-working candidates with a passion for customer care and who truly enjoy helping make a difference in their people’s lives! Presented by Humans Being Resources, Inc. Thank you for your interest in our client’s Receptionist / Office Assistant position in the Bangor, ME area. Humans Being Resources, Inc. is a Talent Acquisition and Personnel Solutions company. We are not a temp/staffing agency and at no point will you be applying for employment with our company. We assist our clients with their direct-hire, permanent-placement hiring needs. When being considered for this position you may be asked to participate in personality profiling, skills assessments and/or phone/video interviews. If you feel that you meet the requirements for this position, please submit your resume today!
2+ years of Administrative / Office Support / Receptionist Experience in a professional office setting required.
2+ years of Customer Relations Experience (Receptionist, Client Service Representative, Customer Service Representative, Etc.) is required.
1+ years of Financial Services, Insurance, Banking Experience is preferred.
Advanced Technology Skills and use of VIOP phone system, Microsoft Office products (Word, Power Point, Excel, POS Systems, Electronic Payment Systems, Etc.)
CRM Software / Database Experience is a plus (Example: Salesforce, SmartOffice, Redtail, Etc.)
Help us improve CareerBuilder by providing feedback about this job:
Report this job
Report this Job
Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to ourTrust and Site Security Team
privacy and protection,
when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction.Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder
Terms and Conditions
for use of our website. To use our website, you must agree with the
Terms and Conditions
and both meet and comply with their provisions.