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Executive Assistant at Mack & Associates, Ltd

Executive Assistant

Mack & Associates, Ltd Chicago, IL Full-Time
$55,000.00 - $75,000.00 / year
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A rapidly growing and progressive firm in Chicago is seeking a dynamic Executive Assistant to support multiple executive team members. The Executive Assistant will provide comprehensive administrative support to multiple c-level executives including complex calendar management, travel and meeting coordination, and developing presentation materials. The ideal candidate will be a resourceful, self-starter who thrives working in a fast-paced environment. The salary for this role is $55-75k.

Responsibilities of the Executive Assistant:

  • Manage busy calendars for multiple executives, effectively anticipate changes and adjust accordingly
  • Coordinate extensive domestic travel arrangements and itineraries; process expense reports as needed
  • Plan and coordinate all logistics for office-wide meetings, events, and conference calls
  • Draft and distribute various documents on behalf of the executives and manage correspondence
  • Create and distribute presentations and meeting materials ensuring accurate brand alignment
  • Manage and maintain spreadsheets, filing systems, and online databases
  • Additional projects and tasks as needed

Requirements of the Executive Assistant:

  • Bachelor’s degree preferred
  • 3-5 years of executive support experience
  • Professional written and verbal communication skills
  • Advanced proficiency in Microsoft Office Suite
  • Flexibility and adaptability to process changes
  • Excellent critical thinking and problem solving skills
  • Strong time management and multi-tasking capabilities

P-4

Recommended skills

Critical Thinking
Adaptability
Time Management
Verbal Communication
Complex Problem Solving
Coordinating
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