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Admin Clerical in Edgewood,Maryland
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Executive Assistant to the CEO

Aberdeen Proving Ground Federal Credit Union Edgewood Full-Time
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APGFCU – Your Community Credit Union! For over 80 years, APGFCU has shared our financial experience and provided valuable products and services to build stability and financial independence, one member at a time.  We are looking for those who want to join this movement and become a part of a growing organization.  We offer competitive pay and great benefits. 


SUMMARY:

Under the supervision of the President/CEO, is responsible for the smooth and efficient operation of the Office of the President/CEO and the Board of Directors. Acts as the corporate editor; ensures message clarity and consistency. Serves as the primary point of contact for all volunteers; and supports their activities on behalf of the credit union. Represents and communicates on behalf of, in a variety of methods, the office of the President/CEO.


ESSENTIAL DUTIES AND RESPONSIBILITIES:


For the Office of the President/CEO: Oversees the work flow related to the Office of the President/CEO, effectively filtering and coordinating internal and external requests; monitoring project and activity status. Ensures matters are brought to satisfactory conclusion and member, employee and community relations 4 maintained. Performs in-depth research and analysis, independently or in collaboration with the Executive Department, Board or functional areas to develop and review processes and procedures, ensuring adherence to policy and recommending change or improvement as appropriate. Maintains the corporate calendar.



For the Board of Directors:


Annual meeting and election: Serves as the Secretary of the Annual Meeting, ensuring accuracy of records, and timely reporting to governing bodies (e.g. NCUA).


Volunteer applications: Oversees and coordinates the volunteer application process, discussing responsibilities associated with the volunteer role; ensuring the completeness of the applicant package; and moving applications through the review process.


Volunteer support: Supports the Board of Directors, and acts as a liaison, to ensure effective communication and operations, including, but not limited to, new Board Member orientation; Board Member travel; training and development; Board Member access to corporate policies; and working order of Board Members’ remote electronic connectivity, mail, and peripheral devices.


Editor/Production Manager: As corporate editor, manages the content and production of Executive Department communications. Establishes standards and style guides. Authors, reviews and approves communication requiring the President/CEO’s signature. Writes, edits and oversees production, editing and content to ensure timely production of such items as the monthly Board Meeting package; President/CEO communication to members; annual strategic plan; Director’s package for the annual meeting; annual "Year in Review" which summarizes the accomplishments of the prior year and accompanies the President/CEO performance evaluation; at a minimum.


Corporate Historian/Custodian: Oversees the corporate records, ensuring such elements as the charter, bylaws, minutes, policies, etc. are current, accurate, maintained, filed and routinely updated with appropriate governing bodies, as required by law. Oversees policy revisions, as approved by the Board of Directors; ensures their dissemination; and ensures changes are kept in good order for retrieval and referral. Keeps official corporate records and executes administrative policies determined by or in conjunction with other officials. Ensures records and archives are accurate, accessible and secure. Ensures the records of the organization are maintained as required by law and made available when required by authorized persons.


Budgets and Corporate VISA: Develops annual expense budgets for the Executive Department, Board of Directors, and Credit Appeals Committee. Approves and monitors expenses throughout the year, reviewing variances and adjusting as needed. Maintains corporate subscriptions and dues related to external credit union memberships.


Professional Development: Continually reviews journals, articles, publications, and other material to be apprised of regulatory changes pertaining to the corporate office. Maintains knowledge and proficiency in the area of expertise by attending appropriate seminars or conferences, and reviewing professional literature.


Special Projects: Coordinates and oversees special projects related to the office of the President/CEO, the Chairman of the Board, and the Board of Directors. May perform special assignments away from the office, and assumes additional duties and responsibilities as directed.


QUALIFICATIONS:

Education: Equivalent to a four-year college degree in English; fluent in general business terminology.


Experience: 5 to 10 years related experience, writing and editing materials in a financial institution.


Knowledge, Skills, and Abilities: By the nature of the position, the Senior Executive Assistant to the President/CEO is involved with complex activities, including involvement with high level contacts, and exposure to confidential, sensitive or proprietary information or situations necessitating considerable use of tact, diplomacy, discretion, professionalism and independent judgment. The work product requires a high degree of accuracy. Draws on institutional knowledge, strong organizational skills, and memory to rapidly access corporate historical records. Ability to work with executives, directors, volunteers, employees, and members and maintain confidentiality of records and information. Must be self-directed and able to plan and coordinate many projects simultaneously, often working with ambiguous guidelines. Consistently demonstrate ability to professionally and calmly respond to changing situations in a flexible manner in order to meet current needs and complete assignments within the established – and often short – time frame. Must be capable of contributing to decision-making, affecting the overall Credit Union, and corporate strategy. Fully proficient in using contemporary office software applications, including word processing, spreadsheets, etc.


Language Skills: Requires excellent verbal and written skills, and an ability to proofread and edit work from all levels and functions of the organization. Ability to read and interpret common financial reports, legal documents, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence, and respond to common inquiries or complaints from members, regulatory agencies, or members of the business community, verbally or in writing. Draws on corporate knowledge and an awareness of activity within the organization in order to participate in and accurately produce minutes and records of proceedings or discussions, understanding the broader context within which such events occur. Knowledgeable of credit union terminology and acronyms commonly used in day to day communication of staff, policymakers and others involved in the credit union system. Ability to communicate sensitive information. Ability to speak effectively before groups of employees or organizations.


Reasoning Ability: Ability to apply common sense understanding to carry out written or oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions, involving a few concrete variables in standardized situations.


Mental Demands: While performing the duties of this job, the employee is continuously required to be alert, remember a significant amount of details, concentrate, exercise judgment, read, write, reason, and take initiative to start and complete tasks, as well as exercise patience. The employee is frequently required to solve problems, analyze situations and apply common sense to resolve issues. The employee is occasionally required to be persuasive and able to negotiate.


Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and calculate figures and amounts such as percentages. Must be able to routinely create and maintain database and spreadsheet files.


Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.


Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.


APGFCU is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability to Protected Veteran status. Please use the attached link to view the EEO law poster URL blocked - click to apply


APGFCU is committed to working with and providing reasonable accommodations to persons of all abilities, including persons with disabilities.  If you need a reasonable accommodation for any part of the employment process, please send an email to the Human Resources Department and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodations will be responded to from this e-mail address. 




QUALIFICATIONS:

Education: Equivalent to a four-year college degree in English; fluent in general business terminology.


Experience: 10 years related experience, writing and editing materials in a financial institution.

Skills required

Time Management
Administration
Arrange Meeting
Problem Solving
Decision Making
Clerical Works

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Executive Assistant to the CEO
Estimated Salary: $110K
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