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Administrative Assistant at

Administrative Assistant

West Menlo Park, CA Contractor
$15.00 - $17.00 / hour
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Pay rate will be $17.00/hour for all reqs.  Straight fill, no interview will be required. Candidate will be selected based on time of submittal.  If you already submitted  candidates, please ensure they are fully aware of the job duties.

  • Contingents will be responsible for checking the self-screening of all employees / vendors entering their assigned UPS facility, per COVID19 protocol.
    • Contingents will monitor health check forms, or administer self-check questions.
    • Employees have an opportunity to fill out electronically on cell phone.
    • Employee can look at cell phone to validate the date is correct and screen is green (approved-safe to work).
    • For employees who do not want to use cell phone they can fill out a health check on paper at the facility entrance

  • Ability to give instructions and communicate effectively.  Provide negative/positive feedback.

  • Be expected to work outdoors. Contingents will be staged outdoors at the entrance of a UPS facility or at a guard shack.
    • Temperatures likely cold/hot.   Weather between November and February are often cold and wet in Northern California.

Most of the sites are warehouses and might be a noisy environment

The Administrative Assistant I provides general administrative support in a fast-paced office environment. The candidate should have an understanding of general office procedures, have the ability to communicate effectively, problem solve and provide general administrative support.

Job Duties - Some Examples of the job duties may include:

• This position may plan and schedule meetings, answer phone calls and handles walk-in inquiries.

• May coordinate travel arrangements, arrange related details for events and/or meetings.

• May maintains calendars, type and proof documents produced by others.

• May have to create, maintain and collect data for standard reports charts, graphs, spreadsheets and databases. May be responsible for answering and routing phone calls, taking messages, and responding to inquiries;

• May have to greet visitors; request and provide routine information.

• May have place orders for office supplies and equipment.

• May be responsible for submitting helpdesk tickets for repairs and technical support.

• May have to monitor and update inventory, budget and account records.

• May be exposed to confidential information and handle confidential matters.

• May provide support to individual managers or at a departmental level.

• May resolve routine problems and communications where the response is based on existing procedures; refers more complex problems.

Recommended skills

Administrative
Data Entry
Warehouse
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