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Company Contact Info

  • 760 New Jersey 10
    Parsippany, NJ 07981

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Executive Assistant

Employment Solutions • Parsippany, NJ

Posted 1 month ago

Job Snapshot

Full-Time
Experience - 5 years
Degree - 2 Year Degree
$26.00 - $27.00/Hour
Other Great Industries
Admin - Clerical

Job Description

Primary Responsibilities and Duties

1. Manage scheduling for CEO and senior management team including meeting agendas, customer

correspondence, mail, email, calls, travel arrangements, calendar appointments, and other

company logistics

2. Preparation of all Board of Director meeting materials including meeting space, meals, travel

arrangements, Board Books and Board correspondence regarding Board meetings.

3. Complete monthly expense reports. Assist with invoicing, budget requests and other various

report preparation. Provides support for internal and external presentations.

4. Manages the routing of incoming company calls and handling of messages left on the main

company number to ensure proper response and routing of calls to the appropriate employees.

5. Perform other administrative support and special assignments for senior management including

but not limited to For example, coordinate special events, community service projects,

schedule employee training, and provide support to other departments.

Job Requirements

Minimum education and/or experience requirements

 Associate's degree or equivalent from two-year college or technical school plus five years

related experience; or equivalent combination of education and experience.

 5 years admin support experience

Required skills, knowledge and abilities

 Highly skilled with Microsoft Office products (Outlook, Word, Excel, PowerPoint) including use of

visuals, charts and graphs.

 Ability to produce consistently high-quality results under tight deadlines     

 Service Orientation

 Strong time-management skills and the ability to organize and coordinate multiple projects at

once

 Ability to maintain confidential information

 Strong interpersonal skills

 Written communication skills

 Verbal communication skills

 Ability to represent the Company in a professional and positive demeanor

 Ability to handle difficult callers or visitors

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