Icon hamburger
US
What job do you want?
Apply to this job.
Think you're the perfect candidate?
Apply Now
Thumsup

You’re being taken to an external site to apply.

Enter your email below to receive job recommendations for similar positions.
Default3

Project Manager

DISYS Marlborough Contractor
Apply Now

Description      

As a key member of the PMO (Project Management Office), the Enterprise Project Document Controller shall provide proficient and effective support to the project teams to ensure all project documentation goals are met. Primarily, the job holder shall manage a portfolio of projects, Document Management Systems and related documentation processes in accordance with internal QMS procedures, specified good documentation practices and specific customer requirements. This position calls for an experienced document control individual to further develop the current document management systems & processes and formulate and implement future DC strategy (Veeva) while managing a wide range/high volume of time sensitive project related documents currently being prepared and circulated by the various parties involved in global projects.

 

Essential Responsibilities

Responsible for all aspects of project documentation including but not limited to project operations and programs support including standardization, quality management, methods creation and maintenance, process improvement and tools for the project management and related functions.

• DMS system design, project planning and implementation (preferably with Veeva application)

• Control all aspects of project documentation on multiple simultaneous global projects, utilizing various control methods/systems.

• Prepare, operate, maintain and update Document Control Procedures in line with the Company’s Document Management Systems.

• Prepares and implements document controls processes to ensure procedures, correspondence, instructions and other project documentation are properly approved, issued, distributed and maintained.

• Ensure proper document control support is given to each project within the global portfolio.

• Liaise with customers on documentation transmittals

• Produce and maintain Document Progress Reports to Project Managers and other interested parties.

• Work in strict co-operation with Project Managers to ensure project progress status integration.

• Responsible for oversight, structure and maintenance of all document management systems, process & tools

• Review client specifications for the particular project and identify any requirements that give rise to deviations from the standard document management process

• Review status of the documentation, including overdue actions, non-conformities and customer communications and generate periodic reports as per agreed project routine.

• Support the PM and Team in the generation and submission of the periodic Customer reports as required by the Contract.

• Maintain Documentation Forecast dates and interface with the PMO Master Scheduler

• Arrange, attend and minute internal and internal & external project meetings as required.

• Acting as the focal point for all Document Control matters relating to the customer. He or she shall ensure that all Project Document specialists are performing tasks according to this procedure and any relevant Customer Procedure.

• Perform document control quality check before submission of documents to client.

• Ensure Compliance with all DC Procedures, internal and external.

• Coordinate all documents received from Customer and sites involved in the Project.

• Chairing meetings with Project Leaders/Team to review status of the documentation on a weekly or other agreed periodic basis

 

Qualifications / Requirements

• Applicable Document Control experience of 5+ within Project Engineering, Design, Commissioning & Qualification documentation, preferably related to the Life Sciences/Bio Medical industry.

• Need to be skilled in use of IT tools for document control and distribution, document scheduling etc.

• Work on a high accuracy level, able to manage heavy workloads and understand work methods and routines as outlined in DCC procedures and tools.

• Self-directed and highly-motivated with ability to prioritize tasks and communicate at all levels

• Excellent written and verbal interpersonal skills and the ability to work well in a team.

• Able to work in a fast-paced and deadline-driven environment.

• Detail-oriented, dependable and trustworthy.

• Excellent MS Suite software knowledge.

• Process/Operational Excellence, Lean and Continuous Improvement practical knowledge

• Good working knowledge of Veeva, Adobe Acrobat & BOX.

• Familiar with e-Document management systems (Sharepoint, Prologic, EDMS, Veeva, etc.)

 

Desired Characteristics

• Document Control: Has a good understanding of and a thorough approach to setting up and maintaining document control systems and processes.

• Contract Awareness: Can establish duties and responsibilities required of their role through reviewing the Contract. Sets up and maintains systems to deliver against these.

• Customer Service Orientation - Satisfying customers, both internal and external

• Adaptability - Willingness to deal with unexpected challenges or circumstances.

• Problem Solving - Defining problems and bring about viable solution

Description      

As a key member of the PMO (Project Management Office), the Enterprise Project Document Controller shall provide proficient and effective support to the project teams to ensure all project documentation goals are met. Primarily, the job holder shall manage a portfolio of projects, Document Management Systems and related documentation processes in accordance with internal QMS procedures, specified good documentation practices and specific customer requirements. This position calls for an experienced document control individual to further develop the current document management systems & processes and formulate and implement future DC strategy (Veeva) while managing a wide range/high volume of time sensitive project related documents currently being prepared and circulated by the various parties involved in global projects.

 

Essential Responsibilities

Responsible for all aspects of project documentation including but not limited to project operations and programs support including standardization, quality management, methods creation and maintenance, process improvement and tools for the project management and related functions.

• DMS system design, project planning and implementation (preferably with Veeva application)

• Control all aspects of project documentation on multiple simultaneous global projects, utilizing various control methods/systems.

• Prepare, operate, maintain and update Document Control Procedures in line with the Company’s Document Management Systems.

• Prepares and implements document controls processes to ensure procedures, correspondence, instructions and other project documentation are properly approved, issued, distributed and maintained.

• Ensure proper document control support is given to each project within the global portfolio.

• Liaise with customers on documentation transmittals

• Produce and maintain Document Progress Reports to Project Managers and other interested parties.

• Work in strict co-operation with Project Managers to ensure project progress status integration.

• Responsible for oversight, structure and maintenance of all document management systems, process & tools

• Review client specifications for the particular project and identify any requirements that give rise to deviations from the standard document management process

• Review status of the documentation, including overdue actions, non-conformities and customer communications and generate periodic reports as per agreed project routine.

• Support the PM and Team in the generation and submission of the periodic Customer reports as required by the Contract.

• Maintain Documentation Forecast dates and interface with the PMO Master Scheduler

• Arrange, attend and minute internal and internal & external project meetings as required.

• Acting as the focal point for all Document Control matters relating to the customer. He or she shall ensure that all Project Document specialists are performing tasks according to this procedure and any relevant Customer Procedure.

• Perform document control quality check before submission of documents to client.

• Ensure Compliance with all DC Procedures, internal and external.

• Coordinate all documents received from Customer and sites involved in the Project.

• Chairing meetings with Project Leaders/Team to review status of the documentation on a weekly or other agreed periodic basis

 

Qualifications / Requirements

• Applicable Document Control experience of 5+ within Project Engineering, Design, Commissioning & Qualification documentation, preferably related to the Life Sciences/Bio Medical industry.

• Need to be skilled in use of IT tools for document control and distribution, document scheduling etc.

• Work on a high accuracy level, able to manage heavy workloads and understand work methods and routines as outlined in DCC procedures and tools.

• Self-directed and highly-motivated with ability to prioritize tasks and communicate at all levels

• Excellent written and verbal interpersonal skills and the ability to work well in a team.

• Able to work in a fast-paced and deadline-driven environment.

• Detail-oriented, dependable and trustworthy.

• Excellent MS Suite software knowledge.

• Process/Operational Excellence, Lean and Continuous Improvement practical knowledge

• Good working knowledge of Veeva, Adobe Acrobat & BOX.

• Familiar with e-Document management systems (Sharepoint, Prologic, EDMS, Veeva, etc.)

 

Desired Characteristics

• Document Control: Has a good understanding of and a thorough approach to setting up and maintaining document control systems and processes.

• Contract Awareness: Can establish duties and responsibilities required of their role through reviewing the Contract. Sets up and maintains systems to deliver against these.

• Customer Service Orientation - Satisfying customers, both internal and external

• Adaptability - Willingness to deal with unexpected challenges or circumstances.

• Problem Solving - Defining problems and bring about viable solution

Skills required

Operations
Leadership
Timelines
Project Life Cycle
Measure Project Progress
Costs For Projects

Location

About the company

Salary Estimator

Based on Job Title, Location and Skills
$120K
Below Avg. Average Above Avg.

Career Path

See the next step in your career
Project Manager
Estimated Salary: $110K
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve CareerBuilder by providing feedback about this job: Report this job

Report this Job

Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to our Trust and Site Security Team

CAREERBUILDER TIP

For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.

Our vision is to be a global business partner, delivering highest quality and most consistent services at the best value to clients worldwide. Incorporated in 1994 as a certified Minority Business Enterprise, DISYS has posted exponential growth and currently ranks as the second-fastest growing staffing firm with revenues exceeding $300 million. DISYS is headquartered in McLean, Virginia, with offices and delivery locations worldwide in North and South America, Europe, and the Asia Pacific region.

Digital Intelligence Systems, LLC (DISYS) is an IT staffing and managed services company with core services in:

Not to ready to Apply?

Jobs at Disys Talent Network

View the full profile