Icon hamburger
Briefcase

Create Job Alert.

Enter your email below to save this search and receive job recommendations for similar positions.
Thank you. We'll send jobs matching these to
No Thanks
US
What job do you want?

Create Job Alert.

Get similar jobs sent to your email

Apply to this job.
Think you're the perfect candidate?
Apply Now
Thumsup

You’re being taken to an external site to apply.

Enter your email below to receive job recommendations for similar positions.
Default4

Administrative Assistant

Airswift Rodeo, CA, CA Full-Time
Apply Now

Create Job Alert.

Get similar jobs sent to your email

Our client, a major petrochemical company, is looking to hire an Administrative Assistant to work in a 10-months contract position in Rodeo, CA.

Responsibilities may include:

  • Performing a wide range of administrative duties in a fast-paced environment.
  • Dealing with sensitive and confidential information with limited supervision.
  • Interacting with internal staff and external business contacts, e.g., reliably answering & returning phone calls and escorting visitors; understanding basic roles of the assigned staff groups so callers can be referred to the right people.
  • Scheduling meetings as well as catering arrangements, e.g., organizing appropriately-sized rooms, ensuring supplies and technology are available for the meeting (e.g. white boards/flip charts, projectors, video conference, as required), ordering food as required in appropriate quantities (reconfirm in-person attendance), maintaining meeting agenda and materials, organizing meeting times that are acceptable for the attendees; resolving conflicts as necessary, document and distribute meeting minutes.
  • Drafting correspondence (emails and letters) for the GM.
  • Creating, revising, analyzing proof-reading, and distributing various types of documents, presentations, and spreadsheets (Microsoft Excel, Word, PowerPoint, Outlook).
  • Preparing monthly and quarterly reports as required, i.e., safety, expenses, compliance verification, audits, etc.
  • Creating, managing and maintaining various SharePoint and Intranet sites.
  • Making travel arrangements, preparing itineraries and managing calendars.
  • Managing office supply inventory and ordering supplies as needed.
  • Maintaining personnel information and organization charts.
  • Distributing mail and arranging shipment of packages.
  • Facilitating and promoting the annual records organization campaign (DRM - Document Retention Management).

Requirements:

  • High school diploma/GED
  • Advanced proficiency in Microsoft Word, Excel and PowerPoint; Outlook and Sharepoint (perform the skill with limited assistance)
  • 3+ years of experience in administrative support
  • Willing to work overtime when required

Preferred qualifications:

  • Advanced level of communication skills, both verbal and written
  • Excellent interpersonal and organizational skills and ability to communicate effectively as this job requires frequent diverse interface with all levels of management
  • Highly effective time-management skills; delivers results on-time with high quality standards.
  • Strong work ethic, takes initiative to take on and learn new tasks, high energy level
  • Knowledge of Livelink Document Management features for classifying, storing, and retrieving documents
  • Recent work experience in dealing with building facilities-managing office space, including telephone and computer set-up
  • Networking skills such as the ability to build networks in an organization
  • Proficient (perform the skills with limited assistance) with SAP, Livelink/EDMS and CATS.

Recommended skills

Livelink
Scheduling
Taking Meeting Minutes
Reports
Presentations
Microsoft Outlook
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve CareerBuilder by providing feedback about this job: Report this job

Report this Job

Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to our Trust and Site Security Team

CAREERBUILDER TIP

For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.