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Human Resources Payroll Specialist

Exegistics Chicago Full-Time
$45,000.00 - $55,000.00 / year
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Job Summary:

Exegistics Resource Staffing (ERS), Exegistics’ temporary staffing division is seeking a Payroll and Benefits Specialist at our office located at O’Hare Plaza on Higgins Road in Chicago, IL. This Payroll and Benefits Specialist will report to the Director of Human Resources to support the ERS team by performing administrative payroll functions for the continued growth of the ERS Team of Exegistics. This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.


  • Maintain confidentiality in all aspects of client, staff and agency information
  • Responsible for the general duties in the office including answering phones, maintaining an organized space, ordering supplies and managing mail
  • Process New Hire Paperwork and make sure it gets completed in a timely manner
  • Manage the on-boarding process for new hires which includes conducting reference checks, background screenings and administering drug test information
  • Ensure new hires are securely set up with time sheet material, direct deposit and benefit information
  • Maintain I9 & E-Verify files in accordance with Federal and State laws
  • Confidentially input candidate personal information into payroll system
  • Mange payroll processes to ensure temporary workers get paid on time and handle any expenses associated with weekly payroll
  • Conduct periodic quality check in’s and exit interviews
  • Assist Staffing Managers by “Sourcing” new candidate prospects through various job boards
  • Conduct competitive research, compile data, and prepare reports


  • 2 to 4 years of human resources coordinator/administrative experience within a mid to large-sized company
  • Experience in a temporary staffing environment
  • Experience with ADP a must (ADP Workforce Now a plus)
  • Proficiency in using Applicant Tracking Systems (Ultrastaff Edge a plus)
  • Proficiency with Microsoft Office and web-based software; good internet research skills; experience with social media
  • Detail oriented, with the ability to multi-task, while maintaining efficiency
  • Good writing, analytical, and problem-solving skills
  • Strong follow through with the ability to maintain designated response times
  • Superior organizational and strategic planning skills
  • Excellent interpersonal skills, with strong oral and written communication skills
  • Flexibility, with the ability to adapt to changing priorities
  • A highly professional demeanor

Recommended skills

Automated Data Processing (Adp)
Project Coordination
Applicant Tracking Systems
Attention To Detail


Salary Details

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Human Resources Payroll Specialist
$45,000.00 - $55,000.00 / year
Estimated Salary: $57K
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