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Travel + Expense Specialist (Maternityship, 50% Remote)

The Mom Project Brooklyn Contractor
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Company Industry:  Technology

Opportunity: The Mom Project is helping to source candidates for the above client who is looking for a  Travel + Expense Specialist (Maternityship, 50% Remote)

 

Commitment Level:  40 hours per week, 50% on-site, 50% remote contract through March 2020.


The Business Operations team @ this Global Marketing is seeking a Travel and Expense Specialist to cover a current team member's parental leave. In this role, you'll be responsible for all administration and development of our portfolio of travel vendors, including ground transportation, hotels, corporate credit cards, and travel agencies. This role is vital to the Strategic Sourcing team's mission and goals.


ABOUT THE ROLE:

You will support our goals, which include cost savings and reduction; making our supply chain more efficient; integrating vendors’ social, economic, and environmental performance in purchasing decisions; and improving the vendor lifecycle.

You will manage the processes associated with issuing new corporate cards and spot-checking employee expense reimbursements for policy adherence. You will provide expert logistical support for employees as it pertains to navigating problems with our travel partners. You will identify trends with our travel partners and advocate for improvements to maximize the value we get from our vendors. Finally, you will build new travel partnerships where gaps exist to ensure our travel program meets our employee’s needs and fully leverages our travel spend.

This role will report to the Director, Business Operations and is a full-time parental leave cover contract based in Brooklyn.


KEY RESPONSIBILITIES

- Maintain existing relationships with 3rd party ground and air transportation and accommodation providers - Airbnb, Hotels, Lyft, Rocket Trip, etc. - and identify new providers to ensure adequate coverage in each city with an HQ or regional office.

- Manage Amex Travel partner relationship including ensuring adherence to terms; delivering ongoing feedback; timely renewal and updating of contract terms.

- Conduct trainings and develop materials to educate admin on the Amex tool, partner tools, Amex Card program, T&E policy and other T&E related information.

- Manage the American Express Card program, including overseeing the jira process for issuing new cards and closing down accounts; reconciling any account issues that require escalation; and developing and rolling out a plan to maximize value from points program.

- Concur management - HR feed from Workday, Questions on Travel profiles.

- Review and update T&E policy as needed.

- Manage Etsy’s T&E Inbox and slack channel and resolve issues between admin and Amex in a timely manner.

- Serve as the initial approver of Expense Reports and raise issues for further review as applicable.

- Hold quarterly Discussions with EAs and other internal stakeholders to gather feedback on the T&E program and surface areas that require improvement.


DESIRED TRAITS:

- Proficiency in Mac, Workday and Google suites

- Experience in administration, travel, operations, purchasing, or procurement roles

- Experience managing vendors, including troubleshooting real-time issues, delivering feedback, and sourcing new vendors.


- Experience preparing and reviewing travel and expense reports, and an ability to assess expense adherence to policy.

Company Industry:  Technology


Opportunity: The Mom Project is helping to source candidates for the above client who is looking for a  Travel + Expense Specialist (Maternityship, 50% Remote)

 

Commitment Level:  40 hours per week, 50% on-site, 50% remote contract through March 2020.


The Business Operations team @ this Global Marketing is seeking a Travel and Expense Specialist to cover a current team member's parental leave. In this role, you'll be responsible for all administration and development of our portfolio of travel vendors, including ground transportation, hotels, corporate credit cards, and travel agencies. This role is vital to the Strategic Sourcing team's mission and goals.


ABOUT THE ROLE:

You will support our goals, which include cost savings and reduction; making our supply chain more efficient; integrating vendors’ social, economic, and environmental performance in purchasing decisions; and improving the vendor lifecycle.

You will manage the processes associated with issuing new corporate cards and spot-checking employee expense reimbursements for policy adherence. You will provide expert logistical support for employees as it pertains to navigating problems with our travel partners. You will identify trends with our travel partners and advocate for improvements to maximize the value we get from our vendors. Finally, you will build new travel partnerships where gaps exist to ensure our travel program meets our employee’s needs and fully leverages our travel spend.

This role will report to the Director, Business Operations and is a full-time parental leave cover contract based in Brooklyn.


KEY RESPONSIBILITIES

- Maintain existing relationships with 3rd party ground and air transportation and accommodation providers - Airbnb, Hotels, Lyft, Rocket Trip, etc. - and identify new providers to ensure adequate coverage in each city with an HQ or regional office.

- Manage Amex Travel partner relationship including ensuring adherence to terms; delivering ongoing feedback; timely renewal and updating of contract terms.

- Conduct trainings and develop materials to educate admin on the Amex tool, partner tools, Amex Card program, T&E policy and other T&E related information.

- Manage the American Express Card program, including overseeing the jira process for issuing new cards and closing down accounts; reconciling any account issues that require escalation; and developing and rolling out a plan to maximize value from points program.

- Concur management - HR feed from Workday, Questions on Travel profiles.

- Review and update T&E policy as needed.

- Manage Etsy’s T&E Inbox and slack channel and resolve issues between admin and Amex in a timely manner.

- Serve as the initial approver of Expense Reports and raise issues for further review as applicable.

- Hold quarterly Discussions with EAs and other internal stakeholders to gather feedback on the T&E program and surface areas that require improvement.


DESIRED TRAITS:

- Proficiency in Mac, Workday and Google suites

- Experience in administration, travel, operations, purchasing, or procurement roles

- Experience managing vendors, including troubleshooting real-time issues, delivering feedback, and sourcing new vendors.


- Experience preparing and reviewing travel and expense reports, and an ability to assess expense adherence to policy.

Recommended skills

Purchasing
Procurement
Strategic Sourcing
Operations
Sourcing (Recruitment)
Administration
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At The Mom Project, we're committed to helping women remain active in the workforce in every stage in their journey and we're proud to work with employers who are committed to designing and supporting a better workplace.

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