Evonik is a best-in-class specialty chemicals company with a global presence. We have an opening for an Executive Assistant at our pharmaceutical manufacturing site, located in Birmingham, AL. The Executive Assistant will oversee the coordination of meetings and conferences for the leadership team, travel and expense reports, the arrangement of client site visits, and overall office management. The ideal candidate is able to work independently and efficiently, and has a positive and professional demeanor.
- Schedule and organize activities such as meetings, travel, conferences and company activities
- Receive and manage meeting requests for members of the site Assists with coordination of client visits, including presentation materials, meals, travel, etc
- Assists with expense report filing Works as a site liaison with global administrative colleagues
- Builds strong positive relationships with internal and external customers Process legal documents Receive and screen incoming calls Type and design general correspondence Other duties as assigned
High school diploma or equivalent plus 5 years of related experience Positive, professional attitude Ability to work well independently as well as in a team Strong computer skills, including MS Outlook and Word Superior skills in planning, organizing and handling multiple tasks Excellent interpersonal skills, and ability to work well with all levels of internal management and staff, as well as outside clients and vendors Excellent oral and written communication skills Ability to learn internal processes and systems