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Operations Coordinator

Preferred Solutions Group Bethesda Full-Time
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Preferred Solutions Group (PSG) is a woman owned business based in Washington, DC that is uniquely qualified to serve small businesses and corporations alike as they seek to address shifting personnel needs in an ever changing environment.  An established part of the Washington, DC community, PSG has maintained effective and successful relationships with a diverse group of companies and federal agencies since its founding in 1987. 

We are currently looking for an experienced Operations Coordinator.

Position Description:

Duties include:

  • Coordinate the day-to-day office operation, including, but not limited to organization and prioritization of tasks, and responding to written communications; work collaboratively with office members.
  • Plan travel for all Office of Cancer Genomics (OCG) staff members.
  • Coordinate travel when multiple staff members are attending the same meeting.
  • Use OCG standard operating procedures and update as required.
  • Arrange for staff member to represent organization at conferences and meetings.
  • In the director’s absence ensure that requests for action or information are relayed to the appropriate staff.
  • Inform OCG director’s staff of important or emergency situations.
  • Summarize the content of incoming materials to assist OCG director.
  • Coordinate the new information with background office sources.
  • Draw attention to important parts or conflicting information.
  • Compose correspondence requiring some understanding of the OCG program goals.  
  • Act as Point of Contact (POC) with program Steering Committee members and develop language to share action items and minutes from teleconferences.  
  • Work with OCG stakeholders to establish teleconferences and other activities.
  • Track OCG help desk requests and route to the appropriate staff member.
  • Update/maintain calendars for senior level OCG staff members.  
  • Respond to requests for calls and meetings.
  • Coordinate the preparation of a variety of items, such as travel requests, professional service orders, requests for sponsored travel (Form 348), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.
  • Gather information about processes and programs.
  • Prepare reports, letters, and other documents for review and input for programs, policies, and activities.
  • Set up and format spreadsheets to analyze information.
  • Develop, maintain and utilize various administrative databases, e.g. listservs etc.
  • Coordinate meetings, workshops and courses for staff; schedule conference rooms.
  • Maintain office records including office procurements and reimbursement procedures.

Position Requirements:

  • Bachelor's degree or in a related discipline; four (4) years of specialized experience plus a high school diploma is equivalent to a Bachelor's degree.
  • Minimum six (6) years of professional experience in a related field.
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, Access, PowerPoint).
  • Experience with Concur Government Edition (CGE) system for travel planning.
  • Excellent communication skills, both oral and written.
  • Knowledge of NIH/NCI organization’s travel, personnel and purchasing systems.

Please note:

 **Applicants will receive consideration without regard to race, color, religion, sex or national origin.**

Skills required

Purchasing
Distribution (Business)
Microsoft Excel
Microsoft Outlook
Inventory Control
Data Entry
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