Administrative Assistant II is responsible for providing administrative support to a large department. The candidate organizes department functions and meetings, answers questions pertaining to company policies and provides complex administrative support for the entire group. The candidate provides various administrative supports and exercises moderate independent judgment. Expectation is to refer only the most complex problems to higher levels.
Responsibilities include:1) Providing wide range of administrative support to include: word processing, ordering supplies, meeting preparation, conference coordination, travel arrangements, filing, time sheet/attendance tracking, P.O. processing, and assistance in hiring temporary employees 2) Performing a variety of both complex and routine duties such as creating letters, spreadsheets, reports and may assist in development of presentations 3) Assisting in special projects requiring researching, compiling data, bookkeeping and payrolling assistance, and some analysis if required 4) Assisting with department budget process including reconciling discrepancies in methodology financial statements, inputting and receiving financials 5) Assisting lower level administrative staff with various projects or tasks if required
1) Ability to multi-task2) In-depth knowledge of Microsoft Office3) Proficient in spelling, grammar, and composition4)
Strong written and verbal communication skills5) Strong analytical skills6) Ability to type 60 WPM7) Ability to use th
e internet and online tools8) Filing (alpha and numerical)9) Ability to lift up to 30 pounds
3 - 4 yrs. of administrative work experience
2-4 years of administrative work experience.
Strong working knowledge of Microsoft Office, particularly PowerPoint and Outlook. Visio experience.
Ability to work on a team and independently.
Strong attention to detail and sense of urgency.
Highly organized with the ability to balance competing priorities in a fast-paced environment.
Ability to manage multiple/complex calendars.
Some event coordination experience preferred.
To add to the job description:
Responsibilities include scheduling appointments and coordinating arrangements for meetings.
Taking meeting minutes.
Maintain a high level of dependability and confidentiality
Microsoft Power Point