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Company Contact Info

  • 8200 Northwest 33rd Street
    Doral, FL 33122
  • Nicole Tacktikos

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Accounting Assistant

KW Property Management • Doral, FL

Posted 6 days ago

Job Snapshot

Full-Time
Travel - None
Experience - 1 to 3 years
Degree - High School
$16.00 - $17.00 /Hour
Real Estate - Property Mgt, Accounting - Finance
Accounting, Admin - Clerical
19

Applicants

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Job Description

ACCOUNTING ASSISTANT
Job Description/Duties
Summary: This position requires you to be available during normal business hours of 8:30 a.m. – 5:30 p.m.  However, the business hours may be extended as needed to meet deadlines of deliverables.  The responsibilities of the position include, but are not limited to the following, and are subject to change based on the evolving nature of the Florida Statues that govern condominium and homeowner associations, complexity of property requirements and/or changes to fund accounting:
Job Complexity & Critical Skills
 
  • The Accounting Assistant must perform the job duties with a view toward projecting a professional and competent image.The timeliness and professional responses are key to this position.
  • The position is fundamental to the accounting and financial analysis of an Association as such requires knowledge of the accrual basis of accounting, with attention to detail, solid time management and good interpersonal skills.
    Essential Duties and Responsibilities include, but are not limited, to the following.  The Duties and Responsibilities are classified into daily, weekly and monthly categories and listed in no particular order of priority:
    Daily and Weekly
  • Respond to requests from field staff and/or Board Members within a timely manner.As a form of policy, a professional response must be provided within 24 hours of request.If request cannot be turned around in prescribed timeframe, then accountant must inform requester of such.
  • Respond to requests from direct reports (Managing Partner overseeing Accounting and Executive Director of Association Finance).
  • Keep abreast of daily tasks as assigned by direct reports.
  • Assess tasks and prioritize them to ensure completion of deliverables by deadlines.
  • Perform administrative functions including but not limited to: record keeping, filing, appointment booking, etc.
Monthly
  • Reconcile bank accounts for association assigned by direct reports.
  • Assist with the implementation of all new association.  Assistance involves but not limited to: entering budgets, entering beginning balances, reconciling all bank accounts for month prior to implementation and actual two-months of implementation, preparing supporting schedules and gather information to complete financial reporting.
  • Perform monthly tasks assigned by the direct reports as indicated by calendar reminders.
  • Assist with Meet and Greets as indicated by direct reports, ensuring that upcoming events have proper coverage, adequate catering and communication is clear for property staff.
  • Attend Monthly Accountant’s meeting to take meeting minutes.
  • Ensure that property assignments on Lynk are updated for all accounting departments: AR, AP, Collections and Financial Reporting.
 
Annually
  • Budget Preparation:
    • Assist with tracking that all budgets templates are complete.
    • Assist in entering information into budget templates as assigned by direct reports.
  • Financial Audit:
    • Assist with tracking that all annual audits have been engaged and are being completed.
    • Assist with providing auditors with information from time to time as needed and as indicated by direct reports.
  • Tax Return:
    • Assist with tracking that all tax returns have been filed timely (i.e. by March 15th of every year a final tax return is complete and filed or an extension is filed; all tax returns are final and filed by September 15th).
    • Provide tax accountant with financial information required to file extension, if applicable, or with audit report for final tax return filing.
 
 

Job Requirements

Job Requirements
 
  • 1 to 3 years work experience in related field.
  • Should have knowledge of accrual based accounting.
  • Must demonstrate strong organizational skills and a commitment to meeting reporting deadlines.
  • Must have ability to prioritize and multi-task.
  • Must be proficient in Microsoft Office (e.g. Excel, Word and Outlook)
 
Position Supervision
  • Employee reports directly to the Managing Partner Overseeing Accounting and Executive Director of Association Finance. 
 
KW Property Management is a drug free workplace. 
 
 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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