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Company Contact Info

  • 1 World Trade Center
    Long Beach, CA 90802
  • Tim Lovette
  • Phone: 562-216-7440
  • Phone:: 562-684-0305

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Human Resources Administrative Assistant

American Corporate Security, Inc. • Long Beach, CA

Posted 20 days ago

Job Snapshot

Travel - Up to 25%
Experience - At least 1 year(s)
Degree - 4 Year Degree
$16.00 /Hour
Human Resources


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Job Description

  • Performs customer service functions by answering employee requests and questions.
  • Verifies I-9 documentation and maintains current files.
  • Submits the online investigation requests and assists with new employee background checks.
  • Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action.
  • Updates HR spreadsheet with employee change requests and processes paperwork.
  • Assists with processing of terminations.
  • Assists with the preparation of the performance review forms.
  • Assists HR Manager with various research projects and/or special projects.
  • Assists with recruitment and interview process.
  • Assists in maintaining current Leave of Absence documentation.
  • Schedules meetings and interviews as requested by Office or HR Managers.
  • Schedules conferences by reserving facilities at local hotels and/or restaurants.
  • Makes photocopies, faxes documents and performs other clerical functions.
  • Files papers and documents into appropriate employee files.
  • Assists or prepares correspondence.
  • Prepares new employee files.
  • Performs other duties as assigned.

Job Requirements

  • 18 years of age or older;
  • A Bachelors Degree 
     OR one to two years experience in a Human Resources Department OR any similar combination of education and experience;
  • Requires prior knowledge of principles and practices of human resources;
  • Experience with an HRIS and ATS database preferred;
  • Ability to understand and follow standard operating policies and procedures;
  • Ability to perform duties in a professional manner and appearance;



To perform the jub successfully, the individual should demonstrate the following competencies to perform the essential functions of this position.

  • Problem Solving - Ability to identify and resolve problems in a timely manner and should gather and analyze information skillfully;
  • Interpersonal Skills - Ability to maintain confidentiality, must remain open to others' ideas and must exhibit willingness to try new things;
  • Oral Communication - Ability to speak clearly and persuasively in positive or negative solutions, must demonstrate group presentation skills and conduct meetings;
  • Written Communication - Must edit work for spelling and grammar, must present numerical data effectively and must be able to read and interpret written information;
  • Planning/Organizing - Ability to priortize and plan work activities, must use time efficiently and develop realistic action plans;
  • Quality Control - Must demonstrate accuracy and thoroughness and monitors own work to ensure quality;
  • Adaptability - Must adapt to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events;
  • Dependability - Must consistently report to work on time, follows instructions, responds to management direction and solicits feedback to improve performance;
  • Safety and Security - Must actively promote and personally observe safety and security procedures, and uses equipment and materials properly.

Language Skills:

  • Ability to clearly read, write, and speak English;
  • Ability to read, analyze, and interpret important security related documents; 

  • Ability to respond to common inquiries or complaints from clients, employees, and management team.

Mathematical Skills:

  • Basic mathematical skills, including but not excluding addition, subtraction, multiplication, division, percentages, ratios, and proportions in practical solutions.

Reasoning Ability:

  • Ability to define problems, collect data, establish facts, and draw valid conclusions;

  • Ability to make independent and good judgment decisions within proper policy and procedure.

Environmental Factors and Physical Requirements:

  • Requires the ability to frequently walk to employee workareas and other workareas;
  • Requires close vision, distant vision, and the ability to adjust focus;
  • Requires the ability to work in a work environment where there is moderate to extreme noise; 

  • Must be able to sit and stand for long periods of time; 
  • Must be able to routinely climb stairs and operate elevators
  • Repetitive use of hands;
  • Use of sight, including viewing computer monitors or camera monitors for long periods of time;
  • Use of sound, including occasional conditions of high levels of noise;
  •  Requires extensive use of keyboard involving repetitive motions with fingers, sitting for prolonged periods of time, and extensive use of the telephones/radios and face-to-face communication that requires accurate perception of speech as well as talking and hearing.

Job ID: 2016-1306
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