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Company Contact Info

  • McGuire Air Force Base, NJ
  • HR
  • Phone: 9072782312
  • Phone:: 9072782316

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Site Administrative Assistant

SPS • McGuire Air Force Base, NJ

Posted 29 days ago

Job Snapshot

Full-Time
Government - Civil Service
Admin - Clerical
24

Applicants

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Job Description

Job Title:   Site Administrative Assistant

Report To:   Senior Project Manager

FSLA Status:  Non-Exempt

Date Updated: 09-29-17

Location:   McGuire AFB, NJ

JOB SUMMARY:

Responsible for providing broad based support to the Project Construction and Office Team. Provide support of all daily responsibilities, including all levels of procurement, logistics, troubleshooting assistance, and assist site personnel as needed with technical issues, ensuring that all operations provide a quality product to our customers. Assist management with clerical and administrative support, performing complex and confidential functions and document control. Support all aspects of estimating and procurement, logistics and services. A strong understanding of construction operations is required.

ESSENTIAL FUNCTIONS:

  • Responsible for the administrative day-to-day site operations (such as filing, ordering office supplies, binding, etc.).

  • Assure that personnel and accounting records and reports are maintained accurately and on schedule.

  • Processes time sheets and payroll.

  • Answers telephones, handle calls, route to appropriate individual or take messages. Ensure customers, vendors and employees are handled in a professional and courteous manner.

  • Support all aspects of procurement, safety, quality assurance, quality control and applicable billings.

  • Log, file and create general responses for Site Manager to review and/or sign. 

  • Act as the receptionist, greeting and signing in all visitors to the site, as well as taking all incoming calls and placing calls for others when necessary.

  • Assist in taking meeting minutes.

  • Prepare and update spreadsheets under Site Manager direction.

  • Assign and route Requests for Information (RFI) and submittals, updating Registers and notifying parties as needed.

  • Process all access requests.

  • Process and follow-up with local vendors and invoices.

  • Serve as a resource to those in the field; handling operational questions, and helping resolve problems that are/or could potential impact the operation(s).

  • Performs other related duties as required.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

  • Good interpersonal and analytical skills.
  • Strong organizational skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
  • Able to work collectively with the administrative team associates, working through chain of command.
  •  Punctual.
  • Able to work with minimum supervision.
  • Able to multi-task, handle a large number of administrative duties.
  • Recognizes need for confidentiality and securing of sensitive information.
  • Must possess ability to understand departmental operations and procedures.

  • Provide outstanding customer service, to external and internal customers.
  • Recognizes need for confidentiality and securing of sensitive information.

 

Note

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  They are not to be constructed as an exhaustive list of responsibilities, duties, and skills required of a person in this position.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of Sand Point Services, LLC. 

 

Please send your cover letter and resume to [Click Here to Email Your Resumé], by close of business 10/26/17.

Job Requirements

QUALIFICATIONS:

  • High school diploma, or equivalent, preferred.

  • Three to five years administrative experience on Construction operations.

  • Three to five years administrative experience.

  • Proficiency in word processing and spreadsheets.
  • Computer literacy, knowledge of MS Office (Word, Excel, Outlook, Access).

  • Typing 30 wpm.

  • Knowledge of office management, budgeting, problem-solving management techniques, and data processing.

  • Demonstrate good planning and organizational skills.

  • Excellent phone etiquette.

  • Excellent verbal and written communication skills.

  • Professional appearance.

  • U.S. citizenship or U.S permanent resident status required.

  •  A valid drivers' license issued by state of residence and in good standing is required.

  • Will be required to pass and maintain a valid Department of Defense clearance.

 

Job ID: Site Admin Asst
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