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Company Contact Info

  • 14 Northeast 1st Avenue
    Downtown Miami, FL 33132
  • IDEAL Personnel Services
  • Phone: +1(305)379-8889

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Accounting Specialist / Bookkeeper

IDEAL Personnel - Employment & Staffing Services • Downtown Miami, FL

Posted 15 days ago

Job Snapshot

Experience - At least 3 year(s)
$18.00 - $20.00 /Hour
Employment - Recruiting - Staffing
Accounting, Admin - Clerical, Customer Service


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Job Description

Job Description: Accounting Specialist / Bookkeeper

Position Summary:

Seeking a highly qualified full charge bookkeeper to join our team. This position offers the successful candidate the opportunity to play a key role in the company’s expansion and future success, and will provide hands-on exposure to the various phases of our company.

Primary Responsibilities:

  • Establish necessary accounting processes/ procedures for the company with Senior Management and Ownership.
  • Creates and enters new vendors in QuickBooks. 
  • Enters new invoices or costs related reimbursements into QuickBooks
  • Organizes, analyzes and sorts new invoices for processing from external and internal vendors. 
  • Preparing Time-sheets for payroll processing.
  • Oversee the company's accounting systems, including the general ledger, accounts payable, accounts receivable, payroll accounts. These accounts are to be reconciled monthly.
  • Ensure that monthly financial statements and WIP's are prepared in a timely and accurate manner. Review the financial statements with Senior Management and Ownership monthly.
  • Attend Weekly and Monthly Meetings with Senior Management and Ownership. Offer analysis on monthly changes and identify any potential cost issues.
  • In coordination with Senior Management, generate operating budgets and forecasts. Monitor financial performance against the budgets on a monthly basis.
  • Coordinate timely payments of all overhead expenses. Help minimize late payments on any account.
  • Maintain and reconcile all accounts: cash, accrual and prepaid accounts on a monthly basis.
  • Develop and maintain an accounting manual for corporate and project accounting.
  • Monitor the accounts receivable and accounts payable compliance with regard to late payments and contract/lease requirements.
  • Monitor overall cash management process on the project(s), including liquidity requirements, investments, and accounts receivable and payable.
  • Provide Senior Management and Ownership with project specific cash flow analysis on a monthly basis.
  • Performing full-function job cost accounting on project.
  • Track supporting documents required for subcontractor payments; withhold payments until subcontractors are in compliance.
  • Establish, implement and maintain an organized accounting filing system (both online and hard copy).

Job Requirements

Job Requirements

Position Requirements:

  • Bachelor's Degree in Accounting or Business Management or extensive experience as a full charge bookkeeper
  • 3 plus  years related experience in accounting
  • Effective communicator (verbal and written)
  • Strong organizational skills with follow-through
  • Demonstrated enthusiasm and energy with a flexible mindset
  • Highly motivated, diligent, and focused self-starter, with the ability to work in an autonomous working environment

Skills/Qualifications: Accounting Software (Quickbooks or other) Tracking Budget Expenses, Vendor Relationships, Written Communication, Quality Focus.

Compensation & Benefits

Job Type: Full-time

Salary: $18 – 20.00 an hour with Bonuses

Required experience:

  • Accounting: 3 plus years
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