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Administrative Assistant

Townsend & Associates • Peapack and Gladstone, NJ

Posted 19 days ago

Job Snapshot

Contractor
Travel - None
Experience - 7 to 10 years
Degree - High School
Compensation based on Experience
Computer Hardware, Pharmaceutical, Other Great Industries
Admin - Clerical, Pharmaceutical, Other
Relocation - No
0

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Job Description

Administrative Assistant

Responsibilities:
  • Responsible for calendar management, meeting coordination, meeting preparation and ensure appropriate distribution of meeting materials.
  • Interface regularly with department members as well as colleagues from partner line functions and will be expected to interact appropriately.
  • Copy/format/distribute materials in a timely manner (electronic or hard copy).
  • Make travel arrangements, provide detailed itineraries, prepare and submit expense reports and perform Client reconciliations.
  • Set up teleconferences and in-person meetings and ensure all materials and technology needs are available and operational.
  • Maintain calendars, anticipate conflicts and use diplomacy to resolve problems in advance.
  • Proactively identify or anticipate issues and use judgment to expeditiously resolve all issues.
  • Assist and perform ad hoc duties for members of the team, as necessary.
  • Ability to work on a computer and to conduct phone conversations.
  • Manages multiple Outlook calendars with expertise.
  • Plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of the company when necessary.
  • Prepares and edits reports and presentations using Microsoft Office software.
  • Organizes and maintains files.
  • Coordinates and manages travel arrangements and prepares expense reports.
  • Fields incoming telephone calls and replies to routine inquiries.
  • Provides project management assistance when necessary.
  • Expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling.
  • Orders supplies and equipment.
  • Cooperates with other administrative assistants in maintaining an efficient workroom.
  • Serves as back-up administrative support for any member of the team when necessary.
 
Administrative Assistant

Job Requirements

Administrative Assistant

W2 ONLY!!! No Corp to Corp!!

Qualifications:
  • Minimum of a high school diploma or equivalent required.
  • BA/BS preferred.
  • 7-10 years administrative experience supporting senior leaders that demonstrates ability to carry out tasks proficiently and to complete quality work on a timely basis required.
  • Experience as an administrative assistant or project manager required.
  • SharePoint; Ariba, Microsoft Outlook, Excel, Word, PowerPoint experience strongly preferred.
  • A healthcare background is beneficial.
  • Demonstrated proficiency in assigned technologies.
  • Project management support for executive leaders.

Administrative Assistant
Job ID: 17-00606
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