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  • New Orleans, LA

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Clerical Admin

Queen Consulting Group, Inc • New Orleans, LA

Posted 29 days ago

Job Snapshot

Full-Time
Travel - None
Experience - 1 to greater than 15 years
Degree - None
Healthcare - Health Services
Admin - Clerical
Relocation - No
75+

Applicants

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Job Description

General Purpose

 

To provide administrative and clerical support to ensure the efficient operation of the department or office.

 

Main Job Tasks and Responsibilities

 

  • Answering and directing phone calls
  • Making phone calls
  • Taking and distributing messages
  • Organizing and scheduling appointments
  • Organizing and coordinating meetings
  • Handling inquiries and incoming work requests
  • Reviewing files and records to answer requests for information
  • Checking and distributing documents and correspondence
  • Receiving, sorting and distributing incoming mail
  • Maintaining filing systems
  • Compiling records of office activities
  • Photocopying, scanning and faxing
  • Sending emails
  • Preparing and sending outgoing mailings and packages
  • Typing documents and correspondence
  • Checking and entering data
  • Updating and maintaining databases
  • Coordinating work flow
  • Controlling basic accounting functions such as checking invoices and making deposits
  • Managing petty cash
  • Monitoring and ordering inventory of office supplies
  • Keeping office area neat and tidy

 

Education and Experience

  • Knowledge of relevant software applications including MS Office, Word and Excel
  • Proficient in use of email and internet
  • Good numeracy skills
  • Accurate keyboard skills
  • Knowledge of office management systems and procedures
  • Knowledge of administrative procedures
  • Knowledge of basic accounting procedures
  • High school diploma or equivalent

 

Key Competencies

  • Organizational and Planning
  • Time Management Skills and the Ability To Prioritize Work
  • Attention to Detail and Accuracy
  • Problem-Solving
  • Adaptability
  • Customer Service Orientation
  • Team Work
  • Communication Skills - Verbal and Written

Job Requirements

General Purpose

 

To provide administrative and clerical support to ensure the efficient operation of the department or office.

 

Main Job Tasks and Responsibilities

 

  • Answering and directing phone calls
  • Making phone calls
  • Taking and distributing messages
  • Organizing and scheduling appointments
  • Organizing and coordinating meetings
  • Handling inquiries and incoming work requests
  • Reviewing files and records to answer requests for information
  • Checking and distributing documents and correspondence
  • Receiving, sorting and distributing incoming mail
  • Maintaining filing systems
  • Compiling records of office activities
  • Photocopying, scanning and faxing
  • Sending emails
  • Preparing and sending outgoing mailings and packages
  • Typing documents and correspondence
  • Checking and entering data
  • Updating and maintaining databases
  • Coordinating work flow
  • Controlling basic accounting functions such as checking invoices and making deposits
  • Managing petty cash
  • Monitoring and ordering inventory of office supplies
  • Keeping office area neat and tidy

 

Education and Experience

  • Knowledge of relevant software applications including MS Office, Word and Excel
  • Proficient in use of email and internet
  • Good numeracy skills
  • Accurate keyboard skills
  • Knowledge of office management systems and procedures
  • Knowledge of administrative procedures
  • Knowledge of basic accounting procedures
  • High school diploma or equivalent

 

Key Competencies

  • Organizational and Planning
  • Time Management Skills and the Ability To Prioritize Work
  • Attention to Detail and Accuracy
  • Problem-Solving
  • Adaptability
  • Customer Service Orientation
  • Team Work
  • Communication Skills - Verbal and Written
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