0 suggestions are available, use up and down arrow to navigate them
What job do you want?

Administrative Assistant job in Newark at Terracom USA Inc.

Create Job Alert.

Get similar jobs sent to your email

List of Jobs

Apply to this job.
Think you're the perfect candidate?
Apply Now
Administrative Assistant at Terracom USA Inc.

Administrative Assistant

Terracom USA Inc. Newark, NJ Full-Time/Part-Time
$25.00 - $50.00/Hour
Apply Now
Responsibilities include:
  • Reporting directly to the assigned Executive, the Executive Assistant provides multi-faceted executive and administrative support services to ensure effective use of the Executive's time and productive interactions with staff and the public
  • The Executive Administrative Assistant serves as the primary point of contact for the assigned Executive and also serves as a liaison to internal and external departments
  • The Executive Assistant is able to work independently, under pressure, perform a wide variety of administrative tasks, and independently initiates and implements processes to manage projects, information, and people
  • The position will work from home and will perform administrative duties as needed
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information; and initiating telecommunications
  • Drafts correspondence on behalf of the executive as requested
  • Assists in the prioritization of internal and external tasking.
  • Collaborates with other departments and administrative staff to maintain continuity of business operations through clear, professional lines of communication
  • Prepares reports by collecting and analyzing information
  • Reviews and proofreads documents, contracts, and correspondence on behalf of the executive
  • Proactively and confidentially scans executive’s inbox, as requested, and responds to non-priority emails or forwards/delegates emails to departments
  • Represents the executive by attending meetings in the executive’s absence and provides information and takes notes on their behalf, as requested
  • Maintains executive’s confidence and protects company interests by keeping information confidential at all times
  • Responsible for directing and deploying support staff and other resources as requested by executive
  • Completes projects as assigned and follows up on results
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies
  • Sets up for meetings and events, providing refreshments and materials as required; provide light organization and cleaning as needed
  • Run errands for materials, mailing, and other needs as requested
  • All other duties as assigned
Benefits available
  • Comprehensive health insurance options
  • Paid Time Off for both sick and vacation time
  • 401(k) plan with employee and employer contributions
  • Employee Assistance Program (EAP)

Qualifications and Requirements
  • Previous executive assistant experience preference given but all applications are welcomed.
  • Managing multiple calendars, including making appointments and prioritizing the most sensitive matters
  • Trusted agent, able to maintain strict confidentiality at all times
  • Experience booking travel and expense reporting
  • Strong written and verbal communication skills
  • Reporting skills
  • Supply management experience
  • Experience utilizing scheduling, organization, time management, and presentation skills, all at the preference of the Executive
  • Strong computer software skills; including Microsoft Office
  • Ability to manage and coordinate office equipment maintenance
  • Ability to establish and maintain effective working relationships with associates, supervisors, partners, and the public in the performance of duties
  • Ability to provide confidential support at all times
  • Strong interpersonal and team-building abilities
  • Ability to work in a self-directed fashion with minimal direction
  • The incumbent must be able to effectively operate the current computer system, telephone system, and other office machines such as copier and fax machines
  • The incumbent must be able to finger, grasp, feel, see, sit, hear, and speak
  • This position is sedentary in nature with minimal lifting requirements

Recommended Skills

  • Administration
  • Audio Equipments
  • Communication
  • Confidentiality
  • Fax
  • Maintenance
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve CareerBuilder by providing feedback about this job:

CareerBuilder TIP

For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.