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Receptionist & Ministry Scheduler, part-time

Archdiocese of Baltimore Millersville, MD Part-Time
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Our Lady of the Fields Parish, located in Millersville, Maryland, is seeking candidates for a Receptionist & Ministry Scheduler. The receptionist will provide part-time receptionist services and clerical support for the parish office. This is an 18 hours per week position with no benefits.

Job Responsibilities:

  • Provide receptionist services for the parish office; welcome and direct visitors; answer telephone and direct calls appropriately; retrieve and return or route messages; answer routine questions to assist other staff, volunteers, parishioners; and prospective parishioners
  • Handle incoming and outgoing mail: sort and distribute mail; prepare bulk mailings and related records; monitor postage meter and insure refill as needed; prepare items for special deliveries; prepare and run mailing labels as needed
  • Prepare Mass cards and record Mass intentions; maintain records for Mass stipends; order Mass cards as needed
  • Record, file and update sacramental records when needed
  • Update parishioner contact information and files
  • Order office supplies according to established procedures and approved vendor(s)
  • Provide basic secretarial support as requested: type correspondence and prepare for dissemination or mailing
  • Prepare and send out welcome packets for new parishioners
  • Receive telephone calls during work hours from individuals requesting health care ministry visits, anointing, or Communion; notify priests, deacons, and/or volunteers on a timely basis
  • Prepare weekly minister schedule for weekend Masses
  • Update Ministry Scheduler with minister changes as needed
  • Perform other duties as requested or needed


Job Requirements:

  • High School diploma or equivalent; minimum of three years experience as a receptionist in a professional work environment
  • Basic level of proficiency in the use of Microsoft Office suite of products
  • General knowledge of the Catholic Church, including Sacraments
  • Experience using ParishSoft program is highly recommended; but not required
  • Thorough knowledge of modern office practices and procedures, and the use of office machines and equipment
  • Ability to establish and maintain effective working relationships with others from all walks of life and in various occupations
  • Ability to project a courteous, warm and welcoming, and empathetic image to the public and to all constituents, whether on the telephone or in person
  • Ability to maintain confidentiality and professional demeanor in all situations
  • Ability to communicate effectively orally and in writing
 

Recommended skills

Extroverted
Receptive
Courtesy
Clerical Works
Health Care
Imaging
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Job ID: 1490/1208

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