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Administrative Assistant

Octo Consulting Group Fort Belvoir Full-Time
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Octo Consulting Group is seeking an Administrative Assistant to join our growing team. The position will provide administrative support to a major U.S. Army program as they deliver capabilities that provide the full spectrum of information services for a globally connected Army across a Joint Information Environment. The Administrative Assistant will manage various tasks in support of this program mission and is a critical member of the team.

Primary job duties and responsibilities include, but are not limited to the following:

  • Support the Government customer in daily task and calendar management.
  • Coordinate staff actions across the organization to ensure unity of effort.
  • Support data calls and reviews. Track milestones, schedules, compiles, packages and coordinates major briefing events to senior leaders.
  • Capture, track, disseminate, prepare, coordinate, and submit responses to taskings from higher Army leaders. Tracks and monitors internal actions and directives.
  • Draft and submit executive correspondence.
  • Coordinate and conduct staff meetings.
  • Prepare travel orders, make travel arrangements, and prepare travel vouchers.
  • Support personnel actions to include: developing hiring packages, coordinating interviews, assist in Time Card Tracking, in-processing and out-processing of personnel, and the organization's evaluation and award programs.
  • Update Organization Chart in accordance with the Table of Distribution and Allowances (TDA) and in compliance with the Human Capital Strategic Plan.
  • Assist with the organization’s Internal Management Control Program.
  • Experience using Army’s Task Management Tool (TMT).
  • Experience supporting senior Army officers at the 05 level and above.
  • Knowledge and experience with Army protocol.
  • Skilled in file management and managing files and data in a shared environment.
  • Experience with Microsoft Office applications (Outlook; Word; PowerPoint; Excel; SharePoint).

Preferred Experience

  • Knowledge in government contracting, budget, cost, and logistics.
  • Prepare and provide budget documentation, to include preparing estimated cost and manpower requirements, and justification for costs and manpower.
  • MS Project experience.

Education and Experience:

  • Minimum of six (6) of experience.
  • Associates Degree; Bachelor Degree preferred. Two years of additional experience (8 years total) substitutes for Associates Degree

Security Clearance:

  • U.S. Citizen with active Interim DoD Secret or higher clearance. Applicants with an active DoD Secret or higher clearance will be given precedence.

Location:

  • Fort Belvoir, VA

Core On-SIte Working Hours:

  • 9:00 AM - 3:00 PM

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

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$51K
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Administrative Assistant
Estimated Salary: $64K
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Job ID: 508363

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