Position Summary:

We are seeking an experienced, reliable and task-oriented senior level administrative assistant. This individual will work directly with C-level executives and will perform a variety of complex and routine administrative duties with minimal supervision. The ideal candidate is highly self-motivated, proactive, friendly, calm, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

Essential Functions:

• Provides a wide range of administrative support duties to include coordinating schedules to ensure that meetings, deadlines, presentations and other duties are carried out seamlessly.
• Pays strict attention to detail when composing and proofing materials.
• Responsible for coordination of meeting agendas, presentations, minutes and meeting deliverables. Deliverables may be in the form of Word, Email, PDF, Excel or PowerPoint.
• Serves as a gatekeeper for executives by fielding phone calls and meeting requests.
• Maintains up to date minutes, committee charters and bylaws.
• Conducts research for executive staff presentations.
• Assists with logistics for meetings/functions to include space and room set up/take down.
• Assists with budgeting and seeks to reduce administrative costs wherever possible.
• Manages company credit card receipts, electronic sign-offs and allocation of expenses to appropriate cost centers.
• Maintains office supplies, supply cabinet and general office organization. Approves all office supply orders and responsible for contracting with the most cost effective vendors.
• Organizes and manages MS Outlook calendars for executive staff.
• Provides administrative coordination and support for the Company Foundation.
• Schedules and operates across time zones.
• Exercises discretion and confidentiality with sensitive company or personnel information.
• Prepares reports by collecting and analyzing data and information.
• Makes travel arrangements, food orders, etc. for executive staff and/or others as needed in the department.
• Departmental mail distribution.
• Other duties as assigned to meet business needs.

Qualifications/Education/Experience:

• Typically requires 7+ years of experience providing executive-level administrative support, or equivalent combination of relevant experience and college level education.
• Strong organizational, project management and problem-solving skills with impeccable multitasking abilities.
• Ability to proofread for grammar and punctuation with a high level of accuracy and attention to detail.
• Certified Administrative Professional-Organization Management (CAP-OM) certification preferred.
• Advanced MS Office skills (Outlook Email, Word, Excel, PowerPoint, Publisher), with the aptitude to become proficient in systems unique to the organization.
• High school education or equivalent is required; college level education strongly preferred.
• Proven ability to remain calm and confident during high stress situations.
• Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs.
• Experienced in handling confidential and sensitive materials and information with discretion.

Interviewing now, contact Donna Smith at [ Email address blocked ] - URL blocked - click to apply or call [ Phone number blocked ] - URL blocked - click to apply