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  • Egg Harbor Township, NJ

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AP Specialist-Travel Expense

Spencer's and Spirit Halloween • Egg Harbor Township, NJ

Posted 24 days ago

Job Snapshot

Degree - 4 Year Degree
Accounting - Finance, Retail
Admin - Clerical, Accounting, Finance

Job Description

Come work with us at Spencer's & Spirit Halloween, where you’ll be working with the best and brightest colleagues as you help us deliver the most fun experience and product possible to our guests. We’re fast-paced and take our work seriously, but we always have a good laugh at the end of the day. Walk through our stores or the halls of our corporate office and you’ll see firsthand that we’re laidback and irreverent. We’re firm believers in being true to YOU, so tattoos and piercings are as common as water cooler convos.  Whether it’s critiquing our new exclusive costumes or quality testing newly implemented software technology, our teams understand the importance of working collaboratively to challenge status quo and achieve our goals. We keep pushing ourselves to go above and beyond and are looking for top talent to become a part of our team!

• Competitive salary & incentive opportunity
• Career advancement
• Comprehensive benefits package including Vacation/Sick/Personal/Holiday
• Medical/Dental/Vision/Disability/Life and AD&D insurance, Tuition Reimbursement & 401k for eligible associates
• 30% discount on merchandise

SUMMARY: The AP Travel Expense Administrator is responsible for managing and reconciling all travel related expenses, supporting field and home office associates and ensuring compliance with the guidelines of our travel policy.  Responsibilities:

  • Process all field and home office associates’ travel related expenses submitted electronically through our travel expense systems, Concur and Expense App   Interface payments weekly from both systems into PeopleSoft and maintain control processes for balancing the interfaces.

  • Set up vendor records for new employees and maintain necessary changes including EFT information.

  • Reconcile related general ledger accounts for Visa and American Express charges by employee.  Reconcile all cash advances by employee.

  • Review all expenses to our travel policy to insure expenses are within company guidelines.

  • Run various reports from expense systems for analysis and reporting.  Send monthly reports to managers of departments for analysis.

  • Must work independently with Concur to administer changes and updates within Concur’s system to improve reporting requirements set by company guidelines.

  • Responsible for all aspects of the company American Express Card and Wells Visa programs.  This includes setting up new applications, submitting address changes, cancelling accounts, reconciling accounts, reviewing delinquent accounts and requesting replacement cards.

  • Maintain business travel and purchasing accounts with American Express.

  • Run monthly accruals from both travel reporting systems for uploading into People Soft.

  • Report, track and follow up on all personal use of credit cards, along with tracking amounts owed by associates. Investigate, track and follow up on all fraud cases with individuals, as well as Amex and Wells to track possible refunds. Work with loss prevention and legal departments on actions needed on a case by case basis.

  • Review Spirit long term rental car reports from Enterprise and confirm that they are on the approved list from Spirit Ops, report rentals to Ops that were not approved.

  • Train new associates on travel systems and educate the associate on the Company’s travel policy.

  • Maintain cell allowance database for all associates including Spirit temporary field personnel-prorate terminated and mid-season hires.


Job Requirements


  • Must be a team player with exceptional interpersonal and verbal and written communications skills.
  • Must be proficient with Microsoft programs, especially Excel.

  • Must possess strong problem solving and analytical skills.

  • Must have excellent organizational skills and the ability to multi-task with rapid turnaround.

  • Must be deadline oriented.

  • At least three years of relevant accounts payable experience.  Bachelor’s degree preferred but not required.

Job ID: corporate
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