Icon hamburger
Briefcase

Create Job Alert.

Enter your email below to save this search and receive job recommendations for similar positions.
Thank you. We'll send jobs matching these to
You already suscribed to this job alert.
No Thanks
US
What job do you want?

Create Job Alert.

Get similar jobs sent to your email

Apply to this job.
Think you're the perfect candidate?
Apply Now
Administrative Assistant at Synerfac

Administrative Assistant

Synerfac Burlington, NJ Contractor
Apply Now

Create Job Alert.

Get similar jobs sent to your email

Administrative Assistant

Our client located in Burlington, NJ is currently looking for an Administrative Assistant that can support the Office Manager with day to day activities. They are a Mechanical company and primarily works on Federal and State projects is looking for someone with experience working in a fast paced environment. Please review the information below and if you feel you have experience and would like to hear more about the opportunity please apply.

Qualifications:

Qualified candidates will have previous administrative support experience in a busy construction office setting.
Proficiency in MS Office 2010 required. Ability to multi-task and work effectively within a team.
Ability to take ownership of a project/task and see it through its completion. Professionalism and effective communication skills a must.
Prior experience working in a Construction office, required. Proficient in Quickbooks.
Knowledgeable about Certified Payroll, Union Fringe Benefits, AIA billing.
Must be able to work in a high-paced environment.
Must be able to Cross Train.

Responsibilities:

Create project files and maintain those files throughout the life of the project.
Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for all paperwork. Coordinate and organize meetings and manage calendars and White Board.
Prepare Bid Package paperwork and submit to various agencies with jurisdiction over project.
Provide general office support including coordination Bid Packages, management of office supplies and equipment, distribution of mail and correspondence with Management and Estimating.
Prepare updates to Client Database.
Assist Managers with project status updates.
Communication with agencies, government offices, and client representatives to advance projects. Schedule Warehouse deliveries as needed.
Work with Managers to maintain and update project trackers.
Upload and organize client project files.
Provide general admin/bookkeeping support for the office, Accounts Payable, Accounts Receivable, AIA billing, Certified Payroll Reports,
Responsibilities:

Create project files and maintain those files throughout the life of the project.
Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for all paperwork. Coordinate and organize meetings and manage calendars and White Board.
Prepare Bid Package paperwork and submit to various agencies with jurisdiction over project.
Provide general office support including coordination Bid Packages, management of office supplies and equipment, distribution of mail and correspondence with Management and Estimating.
Prepare updates to Client Database.
Assist Managers with project status updates.
Communication with agencies, government offices, and client representatives to advance projects. Schedule Warehouse deliveries as needed.
Work with Managers to maintain and update project trackers.
Upload and organize client project files.
Provide general admin/bookkeeping support for the office, Accounts Payable, Accounts Receivable, AIA billing, Certified Payroll Reports,

Recommended skills

Project Files
American Institute Of Architects
Bookkeeping
Scheduling
Accounts Payable
Accounts Receivable
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve Careerbuilder by providing feedback about this job: Report this job

Report this Job

Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to our Trust and Site Security Team

Job ID: 75381

Careerbuilder TIP

For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using Careerbuilder you are agreeing to comply with and be subject to the Careerbuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.