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  • Kalamazoo, MI

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Coordinator, Legal Administration

The Judge Group • Kalamazoo, MI

Posted 1 month ago

Job Snapshot

Full-Time
Degree - High School
Other Great Industries
Legal

Job Description

Our client is currently seeking a Coordinator, Legal Administration.

Responsible for the effective planning and timely completion of tasks and responsibilities which support ethical and compliant business practices within scope of role. These responsibilities primarily support the Compliance Informatics team relating to the design, configuration, testing and deployment of legal and compliance applications and may include general tasks associated with the Corporate Compliance Team (globally based) and the Legal & Compliance broader team. These tasks may include creating reports to assist management.

Responsible for developing strong relationships throughout area of responsibility to foster an advisory or collaborative approach to proactive compliance. Responsible for supporting the consistent implementation and effectiveness of applicable procedures, systems and processes. Maintains current working knowledge of applicable Corporate Policies and Procedures, industry guidance and country, state/provincial or local laws. Makes recommendations to Compliance Leadership with regard to the development or revision of existing policies, procedures or systems to attain high levels of performance and build competitive advantage. Seeks to drive continuous improvement within scope or responsibility. Responds to alleged violations of rules, regulations, policies, procedures and standards of conduct by notifying Compliance Leadership within one business day. Makes decisions of minimal to moderate impact in the area of responsibility. Seeks to consistently meet or exceed stakeholder and customer needs without compromising Corporate Policies, procedures, industry guidance and country, state/provincial or local laws. 

Additional specific responsibilities
Effectively plans and implements a broad variety of tasks related to area of responsibility that include: 
•Technology project specific tasks, such as, oCoordinating data migration, data entry, data validation, document upload, etc. 
 oCompleting data entry, data migration, and similar tasks supporting system deployments or effective usage 
 oGathering and uploading / facilitating upload of documents needed for effective system usage 
 oIdentifying and correcting or coordinating the correction of incorrect data in software applications 
 oCompleting and / or facilitating user acceptance testing using scripts developed by others 
•Preparing system performance metrics which may involve generating reports or gathering data and developing specific system reports related to 
 oSupport requests received, resolved, etc. to include categorization and percentages 
 oSystem process inefficiencies, for example, process checkpoints and duration to complete each 
•Assorted system support activities, such as 
 oScheduling meetings involving multiple time zones, generating agendas, taking and distributing meeting minutes, etc. 
 oAssisting business users to complete system enhancement request forms in sufficient detail for the Informatics and IS teams to evaluate request
•Perform related work as assigned by the Senior Director, Legal and Compliance Informatics. 

•High school diploma, some college preferred 
•Moderately to highly proficient in Microsoft office suite of business applications, especially Word, Excel and Outlook 
•Training in software design, configuration, testing, or user experience preferred
•2 – 4 year’s work experience
•Perceived as competent with developing professional demeanor
•Plans and completes work of moderate complexity in a timely and thorough manner with minimal rework
•Works under general supervision and instruction of management with minimal direction required
•Strong attention to detail and effectiveness in organizing and managing large quantities of information and documents
•Possesses and practically applies advanced knowledge skills / abilities within function
•Ability to work on multiple projects simultaneously
•Problem solving / analytical skills.
•Must work well in a team environment
•Takes the initiative to find solutions and create process improvements
•Basic understanding of budgets and expense management
Job ID: 612142
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