This position provides moderately complex to advanced administrative support for various functions of the Facilities Department, as well as assisting in the operation of the physical plant, systems and equipment. Employee in this position generally perform duties as primary support for the Director of Facilities. Position interacts with the public, other Health Care District personnel, and outside agencies/organizations. This position will assist in direct operations in a manner that ensures a safe, secure, and comfortable environment for residents, patients, and staff. This position performs skilled painting, masonry, mechanical, carpentry, and related maintenance and repair work in maintenance and repair of Health Care District property, structures, and equipment. This position works with other facility maintenance personnel in completing projects as needed. Responsible for on-call emergency call backs on a rotating schedule.
Utilizes various computer applications in creating, maintaining, and updating department records, reports, charts, and files (e.g., word processors, spreadsheets, presentation software).
Operates a variety of office equipment in performing essential functions (e.g., copy machines, word processors, facsimile machines, telephone systems, computer terminals, printers).
Prepares letters, reports and related documentation; makes copies of such where applicable; and distributes to appropriate entities.
Maintains, updates and manages department filing system to include retrieving files, records, & reports as directed.
Researches and acquires vendor proposals for supplies and materials; monitors department supply inventory.
Assists with processing department work orders.
Receives invoices for payment, acting as backup for other departments when needed.
Maintains vendor lists, assists with the scheduling and coordination of preventive maintenance services with vendors, staff and the Director of Facilities and maintains all documentation in accordance with applicable regulations.
Assists the Director of Facilities with the coordination of all fire life safety inspections, drills, and documentation in keeping with regulatory requirements.
Assists and participates in activities related to the inspection/investigation of the Healey Center by regulatory or accrediting agencies.
Assists in the upkeep and maintenance of the MSDS books for the Healey Center.
Performs skilled construction, maintenance, and repairs on structures, facilities, equipment, and other District property in the painting, masonry, mechanical, or carpentry trade.
Performs preventive maintenance according to assigned schedules or when directed.
Operates various hand-held manual, electrical, and gas powered tools and equipment (e.g., shovels, mixers, sprayers, drills, hammers).
Assists in minor repairs of plumbing, electrical and HVAC.
Maintains and ensures the safe operating condition of assigned equipment and tools according to established department policy and sound trade practices.
Recognizes and reports any detected deterioration, repair needs, and maintenance needs to supervisor.
Assists with the planning, estimating, and coordination of more complex tasks.
Assists other facility maintenance workers in supporting the safety and physical integrity of property, structures, facilities, and equipment of the District.
Emergency duty may be required of the incumbent that includes working in special needs or Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.
Emergency duty may be required of the incumbent that includes working in Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.
High School Diploma or GED required; Associate’s Degree preferred.
Two (2) to four (4) years’ experience in Maintenance at a Residential/Institutional setting required. A minimum of Three (3) years previous experience or training that provides ability to perform advanced administrative support preferred.
Valid State Driver’s License with safe driver designation required.
Knowledge of Microsoft applications required, knowledge of One Solution financial software preferred.