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Administration Administrative Assistant job in Phoenix at Adams and Associates, Inc.

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Administration Administrative Assistant at Adams and Associates, Inc.

Administration Administrative Assistant

Adams and Associates, Inc. Phoenix, AZ Full Time

POSITION SUMMARY:

Responsible to provide respective department with administrative and technical support.  Assists and coordinates special projects and provides support to other departments as required.  

QUALIFICATIONS & EXPERIENCE:

High School diploma or equivalent required.  Advance degrees preferred. A minimum of three years secretarial experience required.  Degree or certification from an accredited or relevant certified training program..  Computer literacy and proficiency in Microsoft Office Suite of applications is required.

MANAGEMENT AND SUPERVISION:

N/A

RESPONSIBILITIES:

  • Follows all integrity guidelines and procedures and ensures no manipulation of student data.
  • Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
  • Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence.  Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
  • Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
  • Ensures that area is organized, clean, safe and conducive to student/staff success
  • Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights.  Prepares and distributes meeting minutes.
  • Produces quality work/assignments in a thorough, timely and accurate manner.
  • Maintains appropriate personal attendance, accountability and work productivity standards.
  • Plans, prioritizes and organizes assignments to meet established goals and deadlines.
  • Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.  
  • Mentors, monitors and models the Career Success Standards as required by the PRH.
  • Shows respect and courtesy to students and holds them accountable for their actions and behavior.
  • Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
  • Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
  • Effectively articulates thoughts and ideas.  Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions.  Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected.  
  • Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
  • Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
  • Other duties as assigned.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
 

Recommended Skills

Scheduling
Secretarial Experience
Data/Record Logging
Research
Instructions
Communication

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