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Accounts Payable Coordinator

Integrated Resources, Inc Miami, FL Contractor
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Position: Accounts Payable Coordinator

Location: Miami, FL- 33178

Duration: 3+ month contract (High potential of getting extension)


Job Summary and Responsibilities:

  • The Accounts Payable Coordinator is responsible for all fuel and fee related activities for their assigned airports/terminal locations and/or vendors and must accurately account for all transactions.
  • This includes all fuel uplifts, fuel deliveries, inventory management, monthly gain/loss adjustments and vendor invoices. Must respond to all customer calls, inquiries and requests in a timely manner and ensure all invoice deadlines are met as per contractual agreement.
  • Ensure timely receipt and accurate processing of fuelling information for assigned locations, including adhoc, diversion, maintenance flights or bulk fuel deliveries.
  • Responsible for meeting and staying well within established deadlines. A high degree of accuracy is expected and required.
  • Process bulk fuel deliveries where applicable. In locations where customer holds inventory, maintain accurate inventory balances and match all levels against third party statements.
  • Research and resolve potential discrepancies in a timely manner.
  • Interact in a professional manner on a daily basis with business partners, such as fuelling agents, tank farm personnel and suppliers via telephone and/or email to obtain required information or resolve disputes.
  • Escalate issues to Supervisor and/or Manager in a timely manner, providing appropriate documentation and detailed information for quick and accurate resolution.
  • Review and approve vendor invoices, allowing sufficient time for internal processing well within set payment terms.
  • Properly research cause of vendor discrepancies prior to initiating external dispute process. Inform Management if discrepancy is a result of an internal data issue, so corrective action is initiated, and repetitive instances are prevented.
  • Provide Supervisor and/or Manager with requested documentation in order to respond to any customer inquiry, dispute and/or request in a timely manner.
  • Documentation in support of a credit and/or rebill should conform to internal guidelines set forth by Auditing.
  • Compile all fuel documents and ensure data is archived correctly.

Required qualifications:

  • Must have at least 2 years A/P experience within large corporate environments.
  • 1-year A/R experience (excluding collections)
  • 1-year inventory reconciliation
Oracle is highly preferred

Recommended skills

Accounts Payable
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Job ID: 20-02408


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