Duration: 3+ month contract (High potential of getting extension)
Job Summary and Responsibilities:
The Accounts Payable Coordinator is responsible for all fuel and fee related activities for their assigned airports/terminal locations and/or vendors and must accurately account for all transactions.
This includes all fuel uplifts, fuel deliveries, inventory management, monthly gain/loss adjustments and vendor invoices. Must respond to all customer calls, inquiries and requests in a timely manner and ensure all invoice deadlines are met as per contractual agreement.
Ensure timely receipt and accurate processing of fuelling information for assigned locations, including adhoc, diversion, maintenance flights or bulk fuel deliveries.
Responsible for meeting and staying well within established deadlines. A high degree of accuracy is expected and required.
Process bulk fuel deliveries where applicable. In locations where customer holds inventory, maintain accurate inventory balances and match all levels against third party statements.
Research and resolve potential discrepancies in a timely manner.
Interact in a professional manner on a daily basis with business partners, such as fuelling agents, tank farm personnel and suppliers via telephone and/or email to obtain required information or resolve disputes.
Escalate issues to Supervisor and/or Manager in a timely manner, providing appropriate documentation and detailed information for quick and accurate resolution.
Review and approve vendor invoices, allowing sufficient time for internal processing well within set payment terms.
Properly research cause of vendor discrepancies prior to initiating external dispute process. Inform Management if discrepancy is a result of an internal data issue, so corrective action is initiated, and repetitive instances are prevented.
Provide Supervisor and/or Manager with requested documentation in order to respond to any customer inquiry, dispute and/or request in a timely manner.
Documentation in support of a credit and/or rebill should conform to internal guidelines set forth by Auditing.
Compile all fuel documents and ensure data is archived correctly.
Must have at least 2 years A/P experience within large corporate environments.
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Job ID: 20-02408
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