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Administrative Assistant, Litigation

Macy's St. Louis, MO Full-Time
$43,242.00 (Careerbuilder est.) What is the Careerbuilder Estimated Salary? Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.
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Job Overview:

Macy’s, Inc. is seeking qualified candidates for Administrative Assistant – Law position located in St. Louis, Missouri. This candidate will provide daily support on administrative and legal matters for several attorneys as well as perform local office and department-wide administrative duties.  Perform other duties as assigned.

Essential Functions:

  • Maintain and properly close and/or purge files; scan and file correspondence and legal documents into iManage system.
  • Use Microsoft Office products to prepare, format and edit documents (memos, letters, agreements, pleadings, motions etc.) and to build and/or maintain presentations, spreadsheets, and reports.
  • Perform tasks and manage administrative processes related to legal matters such as drafting and preparing Records Preservation Notices, email litigation holds, severance agreements, pleadings, motions, etc.
  • Ability to work and communicate well with all levels of internal stakeholders and staff as well as third parties such as HR executives, internal business partners, federal, state and local agencies, and opposing counsel.
  • Developing and maintaining internal corporate relationships to effectively execute assigned job duties (e.g., Expense Payable, Payroll, Travel, Data Analytics).
  • Demonstrated skills in accountability for assignments, attention to details and arranging meeting commitments for attorneys or others as needed.
  • Proactively following up on assignments with other employees to ensure deadlines are met.
  • Maintain attorney calendars, including scheduling meetings, responding to invitations, and working through scheduling roadblocks.
  • Set-up conference and/or video calls; answer and place telephone calls.
  • Make travel arrangements, prepare expense reports and submit receipts using internal expense reporting system.
  • Ability to effectively prioritize work assignments from multiple sources and individuals.
  • Set-up and maintain hard copy and electronic files; complete filing duties timely.
  • Manage incoming and outgoing communication (mail, fax, and e-mail); scan and copy documents.
  • Complete special projects as assigned.
  • Regular, dependable attendance & punctuality.

Qualifications:

Education/Experience:       

  • Minimum of a high school diploma or equivalent is required, Associate’s or Bachelor’s Degree preferred.
  • 3-5 years of administrative experience required.
  • Proficient in using Microsoft Windows (e.g., Word, Excel, PowerPoint, Outlook, Sharepoint, etc.) and the Internet.

Communication Skills:  

  • Excellent interpersonal, written and verbal communication skills. 

Mathematical Skills:  

  • Basic math functions such as addition, subtraction, multiplication, and division.

Reasoning Ability: 

  • Must be able to work independently with minimal supervision.  
  • Ability to work under pressure and handle and prioritize multiple projects.

Physical Demands: 

  • This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
  • May occasionally involve stooping, kneeling, or crouching.
  • May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods of time. 
  • Involves manual dexterity for using keyboard, mouse, and other office equipment.
  • May involve moving or lifting items under 10 pounds.

Other Skills:  

  • Highly professional demeanor and countenance. 
  •  Extremely dependable, with the ability to handle confidential information.

Work Hours:  

  • Work hours are Monday – Friday 8:30 a.m. – 5:00 p.m., with the ability to work a flexible schedule based on department and store/company needs.

This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

 

Recommended skills

Memos
Self Motivation
Microsoft Power Point
Stress Management
Scheduling
Attention To Detail

Location

CareerBuilder Estimated Salary What is the Careerbuilder Estimated Salary? Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.

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What is the Careerbuilder Estimated Salary?

Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.
This estimation is based on Job title, Industry, Location and Skills
$43,242
Avg. Yearly Salary

Career Path

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Administrative Assistant, Litigation
$43,242.00 (Careerbuilder est.)
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