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Administrative Assistant job in Pittsburgh at Help At Home

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Administrative Assistant at Help At Home

Administrative Assistant

Help At Home Pittsburgh, PA Full-Time
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Help at Home is growing and has an exciting opportunity in our Pittsburgh, PA office. We are seeking an Administrative Assistant to provide general administrative support to our Pittsburgh team!

GENERAL PURPOSE

The Administrative Assistant provides a variety of administrative tasks to support overall company operations and objectives. Individuals in this position may also assist to coordinate and assign schedules for Care Givers. Demonstrates respect, efficiency and good communications, and maintains positive working relationships with colleagues and clients.

PRIMARY RESPONSIBILITIES

  • Performs a variety of general office duties such as greeting office visitors, responding to phone inquiries, operation of office machines, organizing files, providing keys or security access, typing, copying, filing, sorting mail, requisition of supplies, faxing, etc. Assists with maintaining a neat and clean office.
  • May coordinate Care Givers schedules to ensure that client service is maintained.
  • May perform skilled administrative tasks including
  • Accessing or administering systems that organize our data;
  • Track, gather or input client or care giver data;
  • Coordinating materials for meetings and training sessions and other activities.
  • Consistently maintains the confidentiality of patient/client and agency information.
  • Performs other job-related duties as assigned.

COMPETENCIES

  • Knowledge and Experience: Ability to learn new systems and office procedures quickly and efficiently. Prior office experience is preferred including experience with organizing information and working with databases. Intermediate level computer skill with creating and modifying documents using Microsoft products (e.g. Word and Excel); ability to key quickly and accurately.
  • Personal accountability: Reliable; strong attention to details; maintains confidentiality; complies with all policies and procedures.
  • Interpersonal Skills: Demonstrates maturity and the ability to function as a team member; excellent communication and customer service skills under duress and in a fast pace.
  • Physical Demands: Ability to sit for long periods of time and use a pc keyboard; Able to deal with stress and conflict appropriately.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 

Recommended Skills

Filing
Typing
Fax
Office Procedures
Scheduling
Sorting
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