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Exec Administrative Assistant

Ascent Mounds View, MN Contractor
$43,680.00 (Careerbuilder est.) What is the Careerbuilder Estimated Salary? Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.
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Executive Administrative Assistant
3+ month contract
Mounds View, MN
Please inquire about rate

Requirements:
  • High school diploma or equivalent
  • Minimum of 6 years of experience as an Administrative or Executive Assistant.
  • 5+ years of experience with Advanced Microsoft Office skills (Outlook, Word, Excel, and PowerPoint)

Responsibilities:
  • Arrange schedule of VP to manage time effectively and efficiently.
  • Maintain VP's calendar to meet internal customer needs ensuring timely and professional responsiveness.
  • Prioritizing urgent and important, and maintaining schedules to prevent conflicts.
  • Supports weekly staff meeting, All Employee Meetings AEM, and off-site strategy sessions; including preparing agenda's, consolidating notes, actions and ensuring follow-through closure of actions items.
  • Responsible for coordinating and booking domestic and international travel and submitting expenses.
  • Prepare communications to R&D employees, including PRC video's and memo's to org.
  • Management of VP's email inbox, triaging priorities and arranging appropriate calendar work time.
  • Manage external speaking events and arrangements. Bio's, professional photo's and timely completion of associated materials.
  • Discrete inter-personal relations and proven ability to work in a cross-functional executive administrative team of peers.
  • Dotted line leadership of R&D admin team (12) to drive efficiency, coverage plans, and defining areas of expertise across the admin pool.
  • Serve as a work coordinator of the broader R&D administrative team
  • Gathers, compiles and reports on information relevant to leader's assignment.
  • Administers inter-department communications, programs and processes.
  • Performs a wide variety of non-routine clerical and administrative tasks and support special projects or assignments.
  • Performs normal office functions such as setting up and maintaining files, manages detailed file system for critical business documents.

Nice to Have Skills and Requirements:

  • Associate's or Bachelor's Degree
  • Attention to detail
  • Prior experience handling confidential, sensitive business information and supporting executive level professional
  • Excellent proofreading/composition skills; strong written and oral communication skills
  • Ability to act autonomously while demonstrating strong initiative
  • Must demonstrate professional demeanor and diplomacy and tact
  • Must possess a high level of energy and willingness to work independently in a "fast paced environment.
  • Flexible - ability to adapt to changing requirements and priorities.
  • Excellent organizational skills required with ability to prioritize. Ability to work well with multiple instructions and directions, and in ambiguous situations.
  • Ability to handle difficult situations
  • Must be proactive and able to prioritize work independently.
  • Excellent interpersonal skills - ability to work with others and interface with all levels of the organization and management


 

Recommended skills

Attention To Detail
Microsoft Outlook
Scheduling
Microsoft Power Point
Communication
Management

Location

CareerBuilder Estimated Salary What is the Careerbuilder Estimated Salary? Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.

x

What is the Careerbuilder Estimated Salary?

Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.
This estimation is based on Job title, Industry, Location and Skills
$43,680
Avg. Yearly Salary

Career Path

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Exec Administrative Assistant
$43,680.00 (Careerbuilder est.)
Estimated Salary: $70K
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Job ID: 19-12514

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