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Administrative Assistant

Ultimate • Rockville, MD

Posted 13 days ago

Job Snapshot

Contractor
$12.00 - $22.00 /Hour
Employment - Recruiting - Staffing
Admin - Clerical

Job Competition

75+

Applicants

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Job Description

Seeking administrative, clerical professionals for multiple opportunities in the Montgomery County Maryland area.  Duties will include but may not be limited to:

Responsibilities:
 

- Answer and direct phone calls
 

- Organize and schedule meetings and appointments
 
- Maintain contact lists
 
- Produce and distribute correspondence memos, letters, faxes and forms
 
- Assist in the preparation of regularly scheduled reports
 
- Develop and maintain a filing system
 
- Order office supplies
 
- Book travel arrangements
 
- Submit and reconcile expense reports
 
- Provide general support to visitors
 
- Provide information by answering questions and requests
 
- Generate reports
 
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
 
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
 
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
 
- Organize travel arrangements for senior managers
 
- Write letters and emails on behalf of other office staff
 
- Book conference calls, rooms, taxis, couriers, hotels etc. 
 
- Maintain computer and manual filing systems
 
- Handle sensitive information in a confidential manner
 
- Take accurate minutes of meetings
 
- Coordinate office procedures
 
- Reply to email, telephone or face to face inquiries
 
- Develop and update administrative systems to make them more efficient
 
- Resolve administrative problems
 
- Receive, sort and distribute the mail
 
- Greet and assist visitors to the office
 
- Photocopy and print out documents on behalf of other colleagues
 

Requirements:
 

- Proven administrative/ clerical  experience
 

- Knowledge of office management systems and procedures
 
- Excellent time management skills and ability to multi-task and prioritize work
 
- Attention to detail and problem solving skills
 
- Excellent written and verbal communication skills
 
- Strong organizational and planning skills
 
- Proficient in MS Office
 
- At least 2-3 years of experience in the field or in a related area
 
- High school diploma or equivalent; college degree preferred
 

Administrative Assistant top skills & proficiencies:
 

- Reporting Skills
 
- Administrative Writing Skills
 
- Microsoft Office Skills
 
- Analysis
 
- Professionalism
 
- Problem Solving
 
- Supply Management
 
- Inventory Control
 
- Verbal Communication
 
- Office Administration Procedures
 
- Typing Skills
 
- Attention to Detail
 
- Accuracy
 
- Multitask
 
- Telephone Skills
 
- Teamwork
 
- Discretion and Judgment
  - Patience

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Seeking administrative, clerical professionals for multiple opportunities in the Montgomery County Maryland area. Duties will include but may not be limited to:

Responsibilities:

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Generate reports

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels etc.

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone or face to face inquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort and distribute the mail

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Requirements:

Proven administrative/ clerical experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 2-3 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

Analysis

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Typing Skills

Attention to Detail

Accuracy

Multitask

Telephone Skills

Teamwork

Discretion and Judgment

Patience
Job ID: JO-1901-47295
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