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Company Contact Info

  • 2050 West Rio Salado Parkway
    Tempe, AZ 85281

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Administrative Assistant

First Transit • Tempe, AZ

Posted 27 days ago

Job Snapshot

Full-Time
Transportation
14

Applicants

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Job Description

Job Purpose: Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Perform the day-to-day task of our office to ultimately ensure the efficient and smooth successful of day to day operations

Major Responsibilities:

  • Handle administrative request and queries from senior management
  • Organize and scheduling appointments with admin software
  • Planning meetings and taking detailed minutes
  • Answer and direct phone calls
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deal and suppliers
  • Maintain contact list
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as point of contact for internal and external clients
  • Coordinate company events
  • Liaise with other administrative assistants to handle request from senior management
  • Additional duties as assigned.

Minimum Education & Certifications Required:      

  • 3 years Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Excellent skills in MS Office (Word, Excel and PowerPoint).  Visio, Project & Access preferred
  • High School diploma; additional qualification as an Administrative Assistant or Secretary will be a plus
  • CAA certification is preferred

Experience & Skills Required:          

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent skills in MS Office (Word, Excel and PowerPoint).  Visio, Project & Access preferred
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Word processing - 55 wpm

Physical Requirements & Working Conditions (include amount of travel): Incumbent must be able to move about the office and between floors; utilize standard office equipment; access filing system/cabinets; and communicate effectively and efficiently in person or by telephone. Must be able to drive company vehicle for the purpose of meetings and other company related business.

Must be able to:

  • Use full range of hearing, speech, and vision
  • Use of fingers (manual dexterity) handling paperwork
  • Stoop, crouch, squat, or kneel when performing inspections of any type
  • Bend at knee, hip, waist when performing duties
  • Stand while performing inspections and platform training
  • Be subject to wet, cold, or hot environmental conditions

Typical office environment, transit facilities, maintenance facilities and transit vehicles. Physically fit to board transit vehicles and inspect both vehicles and facilities as needed

Please send resume to            

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Job ID: FT-16279
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