General Summary: Analyzes grant/contribution activity to ensure revenues and related expenditures are properly recorded. Ensures allowable administrative costs are maximized with respect to each grant contract until the federally approved indirect cost rate is approved. Stewards grant workflow. Coordinates routine and special finance projects and oversees the day-to-day operations of the financial application and related process processes including balance sheet and statement of activities reconciliations. Oversees grant financial compliance.
Essential Duties and Responsibilities:
Manages monthly closing process for timely production of financial reports, including ensuring monthly reconciliations (both balance sheet and statement of activities) are prepared and reviewed timely.
Analyzes financial reports to ensure grant activity is properly recorded including grant rollforward maintenance. Ensures the recording of grant expense in the proper general ledger account. Monitors billing and cash collections. Includes coordination with the Philanthropy team to ensure contributions and pledges receivable are properly stated based on Raisers Edge reporting.
Oversees contract management systems.
Manages the most effective and efficient way to disburse funds to vendors (check, credit card, ACH, etc.)
Provides leadership, training, and coaching to finance staff.
Implements systems, policies, and procedures to continuously improve accuracy, timeliness, and documentation. Champions information systems and integrations that promote efficiency and to support growth of the Agency.
Assists the Director of Finance with the annual external audit process and responsible for maintaining appropriate records and reconciliations to support amounts recorded in the financial records.
Fosters strong relationships with senior management and program directors, which facilitates communication and improves accuracy of financial operations and results. Proactively educates operating managers on using financial management tools (e.g., Planning Maestro) to improve performance and safeguard Agency assets.
Assists the Director of Finance with the timely filing of all Agency tax returns (e.g., Form 990) and other reports with government agencies, and follows reporting and compliance standards of such agencies. Ensures reports with bond trustees, banks and other stakeholders are submitted timely.
Adheres to a high standard of customer service and is a key role model and mentor for staff.
Keeps up to date on developments to ensure financial reporting is compliant with GAAP and regulatory requirements and applied consistently throughout the Agency.
Performs other duties and special projects as assigned.
Generally Accepted Accounting Principles
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