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Administrative Assistant - Level 3 (5-10 Years)

Ascent Novato Contractor
$40.00 - $50.00 / hour
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Administrative Assistant
Novato, CA
6+ Month Contract
Position Summary: The Temporary Senior Administrative Assistant will provide administrative support to the Clinical Operations department located in our Novato, CA office.  Responsibilities will include but are not limited to calendar management, travel, expense reporting, scheduling interview panels, and meetings/event planning; and other duties and special projects as determined.


  • Day to day administrative support for department Vice Presidents, Executive Directors and Senior Directors as assigned
  • Perform administrative functions (answering phone calls, coordinating vendors, printing, mailing, faxing, scanning and binding, etc.)
  • Manage calendar, appointments and meeting requests through MS Outlook
  • Manage travel coordination including booking flights, hotels and meeting requirements
  • Responsible for coordinating conference calls and meetings (e.g., staff meetings)
  • Support onboarding of new staff including but not limited to scheduling introductory meetings with staff, and facilitating the granting of access to and training on required systems
  • Heavy word processing including formatting templates, documents and presentations, proofing, printing, copying
  • Order office supplies specific to department needs
  • Prepare and complete expense reports for processing
  • Submit and manage all contracts through to completion
  • Communicate with Senior Leadership, external partners and organizations to schedule and set-up critical meetings
  • Participate in special projects as needed
  • Minimum of 5 years of administrative support experience, specifically in a fast-paced environment
  • Excellent oral and written skills, and proven ability to work autonomously and prioritize workload
  • Proficiency in MS Office Suite: Outlook, Word, Excel, and PowerPoint
  • High attention to detail, excellent organizational skills and the ability to work on multiple projects with tight deadlines 
  • Excellent interpersonal skills and the ability to deal effectively with a variety of people both internally and outside the company
  • Must be a self-starter and have a positive and flexible attitude


Recommended skills

Microsoft Power Point
Booking (Sales)
Microsoft Access
Attention To Detail


Salary Details

This salary was provided in the Job Posting.
Hourly Salary

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Administrative Assistant - Level 3 (5-10 Years)
$40.00 - $50.00 / hour
Estimated Salary: $70K
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Job ID: 19-11869


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