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  • 1165 Montgomery Drive
    Santa Rosa, CA 95405

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Site Coordinator I

Envision Physician Services • Santa Rosa, CA

Posted 1 month ago

Job Snapshot

Degree - High School
Other Great Industries

Job Description


Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women’s and children’s health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates have recently joined forces to form Envision Physician Services.  As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia. 

If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

We currently have an exciting opportunity located in Santa Rosa, California for a Site Coordinator I.  

The Site Coordinator I acts as a liaison to internal and external customers, and provides support to the site medical director and provider group.  Works with the billing coordinator, appropriate staff and available resources to identify and obtain missing charts, dictation, physician documentation and other information necessary for professional and/or facility coding. Please note that this position is full-time, working Monday - Friday 7:30 am to 3:30 pm. There will be rotating weekend coverage required working on Saturday and Sunday starting at 5:30 am to prepare the daily schedule. You will be have two days off during the week when you work the rotating weekend.


  • Ensures that site coordinators are properly trained on all job functions necessary to successfully and efficiently perform job duties. May include travel to hospital sites to provide orientation and training of new site coordinators.
  • Provides technical expertise to site coordinators and assists them with problem solving as needed.
  • Provides coverage of site coordinators when necessary due to vacation, extended sick time or emergencies.
  • Provides training for hospital designated employees who perform the batching functions. Provides on-site staff with feedback and retraining, when appropriate.
  • Assists with scheduling functions as needed by acting as liaison between scheduler and provider for shift coverage and help ensure accurate reflection of time worked
  • Assists with preparing and arranging monthly provider staff meetings
  • Facilitate provider interviews i.e. arrange schedule, provide tour, secure interview room, etc.
  • Assists site medical director in scheduling and facilitating new provider orientation and training
  • Assists with patient complaints by documenting and forwarding to the site medical director and/or hospital personnel as appropriate.
  • Sends rounding lists to all pertinent parties as needed.
  • Assists departments with obtaining provider signatures
  • Ensures proper procedures are followed for required reporting, Monitor SharePoint (i.e., Daily Census and Provider Deficiency)
  • Provides weekly feedback to Billing Supervisors on status of site issues, i.e. chart flow issues, signature issues, etc.
  • Assists with completion of death certificates as needed
  • Adheres to all company policies and procedures.
  • Perform other duties as assigned.
  • Assists with completion of death certificates as needed
  • Adheres to all company policies and procedures


  • High school diploma or GED
  • Minimum of three (3) years’ experience in an administrative role in the medical field and/or equivalent combination of education or experience. 
  • Excellent verbal and written communication skills.
  • Experience with medical billing and coding
  • Analytical and organizational skills.
  • High computer aptitude, including knowledge of Excel, Word and other Windows applications.
  • Ability to handle multiple functions and deadlines simultaneously.
  • Demonstrates capability to meet new and stressful situations and demands in diplomatic manner.
  • Neat, appropriate and professional appearance.

We offer a comprehensive benefits package that includes full Medical, Dental and Vision benefits effective on your first day of employment. A company matching 401 K, tuition reimbursement, company paid Life Insurance and Long-term Disability, as well as generous PTO and Paid Holidays.

If you are ready to join an exciting, progressive company and have a strong work ethic, join our team of experts! We offer a highly competitive salary and a comprehensive benefits package.

Envision Physician Services uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please

Envision Physician Services is an Equal Opportunity Employer.

Job ID: 2019-19840
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