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  • Phoenix, AZ 85013

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Program Coordinator, Curricular Affairs (Capstones)

University of Arizona College of Medicine - Phoenix • Phoenix, AZ

Posted 2 months ago

Job Snapshot

Education - Teaching - Administration

Job Description

Program Coordinator, Curricular Affairs (Capstones)

The curriculum at the UA College of Medicine – Phoenix places a high priority on early and continuous clinical training. First- and second-year medical students take part in Capstones clinical experience weeks, which typically occur immediately following each organ/system-based block. Capstones weeks provide students with innovative and clinically focused observational learning experiences in hospital, clinic and laboratory settings, which reinforce content from the preceding organ/system-based block. 
The office of Curricular Affairs at The University of Arizona, College of Medicine –Phoenix seeks a full time Program Coordinator to provide daily administrative support to the Director of the Capstones Course and the Co-Director and Program Manager. Our Capstones Courses provide our medical students with innovative and clinically focused observational learning experiences in hospital, clinic and laboratory settings, which augment and enforce learning obtained in the preceding basic science block.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University's priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University's College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

Duties & Responsibilities:

  • Prioritizes workload to meet work unit operations.
  • Assist with all aspects related to the implementation of the Year 1 and 2 Capstones Course and contribute ideas for course development.
  • Prepare recruitment letters/mailing to potential clinical preceptors, follow-up on responses and maintain preceptor database; may attend recruitment meetings.
  • Participate in scheduling, organizing and documenting meeting logistics for the Year 1 and 2 Capstones Course.
  • Interact with students to support successful completion or make up of clinical site experiences.
  • Post documents (such as reflective writing assignments) on one45 +D2L curriculum management system as it relates to the Capstones course.
  • Support other data management as needed, using tools such as Signup Genius, Google Drive, MyClinical Exchange, etc.
  • Prepare, send and track periodic Capstone surveys of students and preceptors.
  • Provide support for the Capstones Course Reflective Discussion sessions (which includes preparing materials and being on-site for coordination).
  • Provide assistance with the view of critical documents (schedules and grades) for the Capstones course.
  • Supervises, monitors or coordinates the activity of subordinates.
  • Evaluates and recommends operational changes to work unit to ensure effectiveness and compliance with University policies and regulations.
  • Composes confidential correspondence on own initiative.
  • Coordinates business affairs, personnel matters and may interpret policies and procedures.
  • Investigates, evaluates and resolves typical administrative/operational problems or situations impacting staff/faculty work unit.
  • Serves as liaison to faculty, staff, students, alumni, patients, outside agencies and the public concerning information or complaints.
  • Participates in meetings and conferences pertinent to area of responsibility.
  • Prioritizes and arranges meetings, conferences and appointments for unit administrator; makes necessary travel reservations and itineraries; determines and prepares background materials needed.
  • Additional duties as assigned.

Knowledge, Skills, & Abilities:

  • Knowledge of office and administrative practices and principles.
  • Knowledge and skill in accounting and budgeting procedures and techniques.
  • Skill in the use of personal computers and software.
  • Ability to problem solve and make decisions.
  • Ability to effectively communicate.

Arizona Board of Regents Minimum Qualifications:

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinative program experience; OR, Six years of progressively responsible administrative coordinative program experience; OR, Any equivalent combination of experience, training and/or education approved by Human Resources.

Preferred Qualifications:

  • Previous experience in a student services, academic services environment, clinical setting or medical office.
  • Demonstrated effective verbal and written communication; excellent grammar, composition and proofreading skills.
  • Demonstrated advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to work independently, set priorities in a fast-paced environment with frequent interruptions, multi-task, meet deadlines, and manage competing priorities.
  • Previous experience working in a team-based environment.

Posted Rate of Pay: $29,441 - $39,307, Depending on Experience

Job ID: 98026224
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