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Administrative Assistant- Hayward, CA

Kelly Services Hayward Full-Time
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Looking for a great new position? Kelly Services is currently recruiting for an exceptional Administrative Support employee to work at one of our best customers in Hayward, CA.  This Administrative Assistant will be working in the Administrative Building at a manufacturing facility that handles hazardous materials. The candidate we seek to represent will be assigned to a long term temporary position.   The Administrative Assistant employee will be responsible for providing Administrative support to the Site Maintenance Leader and maintenance team. Candidate should be highly confident in their data entry skills, computer ability and possess a high level of attention to detail. This candidate will also be responsible for regular Administrative tasks. Job Title: Administrative Assistant Location: Hayward, CA Length of Assignment: 12 months or longer Shift hours: Full-time, 40 hours a week Description:

  • The purpose of this job is to provide administrative and office professional support to the Site Maintenance leader and maintenance team.
  • The Administrative Assistant will ensure that administrative tasks for maintenance are completed in a timely manner. Candidate will generally utilize in-depth office knowledge and experience to work with little direction to handle non-routine events or work processes.
  • Directly supports the Site Maintenance Leader by handling all delegated tasks to meet all required deadlines. Manage documentation and submittal of reports for maintenance into RBMI (Capstone) and SAP.
  • This job also fulfills the communication focal point role for Maintenance which includes keeping the various distribution lists current to ensure communication flows smoothly Manage change through MOC (Management of Change) process for maintenance procedural changes, inspection changes and documentation needs.
  • Manage the Contractor Vendors with purchasing and the site indoctrination process.  Ensure that all contractors working on site have been cleared and validated for on-site work.
  • Provide support for the Maintenance Team by taking team notes and assisting with expense reporting.
  • Coordination of catering requests and setting up meetings as needed.
  • Copying, scanning and filing documents.
  • Ordering office supplies.


  • High school diploma or GED
  • Maintenance experience preferred but not required
  • 2-3 years of previous Administrative experience
  • Good written and verbal communications skills
  • Good interpersonal skills
  • The ability to work effectively both individually and in a team environment is critical
  • Job requires Intermediate knowledge of MS Office, including Word, Excel, and PowerPoint
  • Must have exceptional attention to detail
  • Must be able to multi-task
  • Must be able to make decisions independently, troubleshoot and solve problems effectively
  • Reliable, can take initiative and be flexible
  • Team player

Important information:  This position is recruited for by a remote Kelly office, not your local Kelly branch.  To be considered for this position, you must use the “Submit resume” button or “Apply Now” to submit your resume. You may also contact the recruiter, Ann Delestine at Phone number blocked - click to apply only if you have submitted your resume. Due to the high volume of responses anticipated, only qualified candidates will be contacted.

Why Kelly®?

At Kelly Services®, we work with the best. Our clients include 95 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

About Kelly Services®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit URL blocked - click to apply and connect with us on URL blocked - click to apply, URL blocked - click to apply and URL blocked - click to apply.

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. URL blocked - click to apply


Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


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Administrative Assistant- Hayward, CA
Estimated Salary: $64K
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Job ID: US41ALAD_BH1577308


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It all began when William R. Kelly—founder of the temporary staffing industry—established Kelly Services® in 1946. The company's traditional expertise started with office services, call center, light industrial, and electronic assembly staffing. Through the years, we expanded our expertise and established a proven record of successfully matching job seekers to opportunities in disciplines such as science, engineering, law, education, healthcare, IT, and finance. As a Fortune 500® company, Kelly® has evolved into a global workforce solutions leader, making employment connections for nearly half a million people around the world every year. Since our founding, we have embodied the true spirit of social responsibility. Our character and values resonate through our culture. Inherently—through our core business focus—we seek to improve the quality of life for our employees, their families, and their communities, as well as society at large. We embrace the role we play and the value we contribute to society—whether ensuring equal opportunity to employment, promoting safer workplace conditions, advocating for healthcare reform, or adhering to sustainable business practices. Together with our employees and our customers, we will continue to work toward ensuring that our legacy will remain strong for generations to come. For more than 60 years, people have trusted Kelly Services to help them reach their career goals. We are your proven link to employment opportunities that will pave the way for a successful future. Whoever and wherever you are—and with the right skills and attitude—Kelly can help you find a job, expand your career, and build your future.

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