The Admin Assistant is intermediate clerical and related administrative work reporting to a responsible manager. Employees in this position perform a variety of intermediate clerical, administrative and special projects for a managers. Employees utilize a variety of office skills and judgment in relieving the managers of administrative details. General supervision is received from a manager who reviews work for satisfactory performance of clerical and administrative duties and for attainment of desired goals and objectives. Job Functions:
Performs clerical and administrative duties for a managers, commits supervisors time in making appointments and maintains calendar, maintains supervisors itinerary and makes travel and hotel arrangements as required.
Receives and screens telephone calls and visitors, responds to requests for information by answering questions where there are established policies or regulations, or precedent actions taken by supervisor.
Composes correspondence from verbal instructions of superior, and independently drafts replies to inquiries, reviews correspondence prepared by others for superiors signature to ensure correct grammar, format and completeness. Meets and greets clients vendors and visitors as needed.
Researches and compiles data from a variety of sources in connection with special reports and special projects preparation and other matters, assembles material for supervisors reply to correspondence demanding superiors personal attention.
Follows-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and\/or by established deadline.
Act as a liaison between various departments to accomplish departmental objectives.
Prepares special and\/or recurring reports (i.e. expense reports etc.).
Other duties as assigned. Marginal Job Functions:
Perform general clerical duties (i.e. photocopying, faxing, file etc.).
May assist with special projects as needed. Schedule:
8:00 AM – 5:00 PMPosition: Administrative Assistant
Bilingual Eng\/Spanish Required
Location: Doral, FL
Pay Rate: $14-15\/hr.