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Administrative Assistant

Bartech Group Moline Contractor
$32,498.00 (Careerbuilder est.)
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Job Description

If you are an experienced Administrative Assistant looking for a position with a leading company, Bartech can help! We are a leading staffing firm and our clients include some over the nation’s biggest companies. Our client has a need for an Administrative Assistant. This is a contract position; however it is not uncommon for assignments to transition into permanent positions with our client companies. If you have the background we are looking for, and you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!

Administrative Assistant      

Job Responsibilities                                              

Your specific duties as an Administrative Assistant will include:

  • Performs a full range of administrative support duties of a confidential and challenging nature, typically in support of a unit or the head of a major function.
  • Facilitates workflow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
  • May perform a variety of duties commensurate with this level, e.g., develop and maintain intranet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, administer payroll; and may receive project work consistent with the skills and skill level found in the job's other work.

Duties:

  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
  • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate.
  • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
  • Distributes information as appropriate to department members or internal/external customers.
  • May perform analysis of data and resolve discrepancies following prescribed procedures.
  • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
  • May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
  • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
  • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
  • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature and prepares documents for distribution.
  • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.





     




Administrative Assistant

Job Requirements

As an Administrative Assistant, you must represent our company well by being responsible, punctual and motivated to go above and beyond the call of duty. You must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. It is also important that you display excellent verbal and written communication and interpersonal skills.

  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
  • Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
  • Escalates complex issues for resolution as appropriate.
  • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
  • Distributes information as appropriate to department members or internal/external customers.
  • May perform analysis of data and resolve discrepancies following prescribed procedures.
  • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
  • May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
  • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
  • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
  • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature and prepares documents for distribution.
  • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.
  • Microsoft office skills (word, excel, PowerPoint) Executive or Admin Assistant experience helpful, but not required, Customer service experience Ability to multi-task standard hours will be 8-4:30, hours may have to flex for meetings


 

Administrative Assistant

Benefits

As an Administrative Assistant with Bartech, you will be working through an established and respected staffing organization with 41 years of serving as a trusted partner to our client companies. We are dedicated to providing our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment and your performance, you can find potential opportunities for direct employment. Your hard work and professional dedication will be rewarded with competitive compensation, including benefits.

Available benefits for Administrative Assistant Position may include (but are not limited to):

  • Exceptional medical, dental, and vision
  • 401(k)

Make the most of your experience!

Apply now!

 Applicant must be eligible to work in the US for immediate opening.

Keywords: administrative assistant, scheduling, secretary, executive assistant
 
 
 

 

Recommended skills

Reports
Scheduling
Interpersonal Skills
Complex Problem Solving
Attention To Detail
Multitasking

Location

CareerBuilder Estimated Salary What is the Careerbuilder Estimated Salary? Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.

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What is the Careerbuilder Estimated Salary?

Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.
This estimation is based on Job title, Industry, Location and Skills
$32,498
Avg. Yearly Salary

Career Path

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Administrative Assistant
$32,498.00 (Careerbuilder est.)
Estimated Salary: $70K
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Job ID: BHJOB4449_199914

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