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Admin Assistant II at Townsend & Associates

Admin Assistant II

Townsend & Associates Cambridge, MA Contractor
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9880707
Admin Assistant II
 
Responsibilities:
  • Provides general administrative support to one or more managers.
  • Specific duties and responsibilities may vary based on department and level(s) of management supported.
  • Provides administrative support requiring a complete knowledge of department functions.
  • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses.
  • Exercises discretion in handling of confidential material and information.
  • Assists in special projects as assigned.
  • Recommends improvements on administrative procedures and implements changes.
  • Responsible for organization and maintenance of department filing system including potentially confidential data.
  • Ensures department supplies needs are met.
  • Manages department communication for manager(s) including mail and email.
  • Responds to various inquiries for information according to general guidelines.
  • Coordinates meetings, maintains calendars, makes travel arrangements, etc.
  • May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
  • May provide guidance and training to less experienced administrative staff.
  • Completes other duties as requested.
  • Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
  • Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
  • Generally, receives no instructions on routine assignments while under limited supervision.
  • Receives general instructions on new work, which is generally reviewed upon completion.
 
Qualifications:
  • HS Diploma. College degree preferred
  • Experience: 3 to 6 years.
  • Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
  • Knowledge of MS Office Suite.
 

Recommended skills

Data Entry
Filing
Fax
Clerical Works
Administration
General Administrative Support
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Job ID: 20-00537

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