Staffmark is seeking an executive assistant to provide high-level administrative support by conducting research, handling information requests and performing clerical functions at our client site in San Ramon.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Supporting the managers calendar
Prepare invoices, reports, memos, letters, financial statements, and other documents.
File and retrieve corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one's time.
Ability to keep information organized and confidential.
Basic mentoring skills necessary to provide support and constructive performance feedback.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
High school diploma or GED required.
8-10 years administrative assistance experience required.
Experience working with executives highly preferred.