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Admin Clerical in Moody,Alabama
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Administrative Assistant

Automation Personnel Services, Inc. Mountain Brook Full-Time
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This position will support members of the Executive team, including the Director of Human Resources and the General Counsel, at the Corporate Headquarters.
Primary Responsibilities:
•  Perform general clerical duties to include but not limited to photocopying, faxing, mail distribution and filing.
•  Answer phones promptly and use good judgment to prioritize message distribution in a timely manner.
•  Create and modify various confidential documents including reports and correspondence using Microsoft Office.
•  Maintain Outlook calendars in current and accurate status.
•  Coordinate meeting and conference calls as needed or anticipated.
•  Coordinate travel arrangements as needed.
•  Compose expense reports as needed.
•  Prepare meeting materials and assist with development of PowerPoint presentations.
•  Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed.
•  Record and maintain minutes for various meetings as needed.
•  High school diploma/GED
•  3+ years of administrative support experience with increasing responsibility
•  Microsoft Word:  Mail merge and ability to embed documents
•  Microsoft Excel:  Ability to create and edit spreadsheets and generate reports
•  Some college coursework, business vocational school education or college degree
•  Previous experience in a human resources or legal environment
•  Bilingual/Spanish
Core Competencies:
•  Strong ability to manage effectively multiple projects.
•  Strong attention to detail and excellent organizational skills required.
•  Ability to maintain professionalism and positive service attitude at all times.
•  High level verbal and written communications skills.
•  Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of employee/customer/client service and response.
•  Must be able to work Monday to Friday, 8 a.m. to 5 p.m. with some overtime as needed.

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


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Administrative Assistant
Estimated Salary: $64K
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Job ID: 4204786


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Automation Personnel Services, Inc. has district offices that operate throughout much of the United States including Alabama, California, Florida, Georgia, Tennessee, North Carolina, South Carolina, Louisiana, Texas, Virginia, and Mississippi. Automation Personnel Services specializes in providing light industrial employees to a variety of customers. Light industrial workers fill various customer needs in warehousing, plastics manufacturing, electronics manufacturing, assembly and production lines for various products, distribution centers, and other labor intensive needs.

Automation Personnel Services, Inc. has become a Leader in Light Industrial Staffing. Based upon the fact that 94% of the company-wide staffing is light industrial, our expertise in this field far exceeds our competition. We excel in recruiting and screening skilled applicants for light industrial, production and warehouse positions.

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