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Receptionist/Office Assistant

Solomon Page • Jersey City, NJ

Posted 1 month ago

Job Snapshot

Full-Time
Experience - 2 years
Degree - 4 Year Degree
$50,000 - $60,000/Year
Banking - Financial Services
Admin - Clerical

Job Description

American Holding Company located in Downtown Manhattan is seeking a new full-time/permanent Receptionist/Office Assistant to join its team! Ideal candidate should have 2+ years of applicable administrative/office experience and a Bachelor's degree is preferred (not required). He/She should be extremely polished, professional, personable/friendly, mature, assertive, and proactive with excellent communication skills. In addition to reception duties, this person will be acting as the office liaison, including booking conference rooms, liaising with senior-level executives, arranging catering and IT equipment, and much more.


Salary depends on experience (50-60k base), plus paid overtime and bonus eligibility.
Hours: 8:00am-5:00pm.


Responsibilities:

  • Screen, answer, and forward incoming phone calls; manage switchboard
  • Provide general information to callers; handle guest questions and concerns professionally and courteously; maintain pleasant appearance of reception area
  • Meet and greet visitors and guests in a professional and friendly manner; direct to their appropriate/specific destination
  • Liaise with landlord/security personnel for appropriate guest clearance
  • Schedule and organize meetings and appointments; confirm all daily/recurring meetings scheduled for the following business day
  • Accurately book, change, and/or cancel conference room meetings using online conference calendar system; manage and maintain office/corporate conference room calendar
  • Schedule conference center space and equipment for special programs
  • Maintain and update Reception Manual
  • Daily preparation of employee guest list
  • Liaise with food services coordinator to ensure all schedule meetings are on calendar
  • Audit employee telephone list on a monthly basis
  • Monitor premises activities via the security monitor located at Reception
  • Maintain confidentially of information
  • Arrange catering and necessary IT equipment for meetings
  • Liaise and communicate with senior-level executives/upper management
  • Order and maintain office supplies

Qualifications:

  • Minimum 2+ years of applicable administrative/reception/office experience in a fast-paced corporate office environment
  • Bachelor's degree preferred (not required)
  • Polished and professional
  • Personable/friendly and outgoing personality; strong interpersonal and customer service skills
  • Proactive, takes initiative, assertive
  • Strong Microsoft Office Suite skills
  • Excellent communication skills (both verbal and written) and phone etiquette
  • Detail oriented with the ability to multi-task well; strong organizational skills
  • Knowledge of the Meridian & Cisco Phone Systems
  • Ability to learn and adapt to technology relating to office practices and procedures; maintain confidentiality of information; pay attention to detail; and work effectively despite interruptions
  • Ability to project a positive, concerned image to employees and external clients/vendors
  • Proven ability to work collectively with the team associates to get along well with others and serve as a valuable member of the team
  • Must be able to work occasional over-time on short notice

If interested, please apply!

Job ID: 123625
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