Bayview is searching for an Office Manager. In this role - you will provide administrative, recordkeeping, budget, and/or logistical support to a senior level manager(s) of a business unit, such as a Vice President, or for a large office. Draw upon experience and judgment to maintain schedules, track and document unit activity, and provide for meetings and the meeting materials with little supervision. Guide and direct the work of other administrative staff.
KEY JOB FUNCTIONS
Perform highly complex administrative functions to support the work of one or more senior managers or a large office.
Perform a lead role in coordinating meetings and events with multiple managers or offices.
Maintain a budget or provide similar administrative support.
Prepare complicated documents and presentations.
Gather data relevant to projects of a senior manager or large office.
Create administrative practices to ensure efficiency and consistency within the office.
Provide support and guidance to less experienced clerical employees and administrative staff.
Invoice coding, tracking and submission for all departments in Moorehead and Cincinnati offices.
Emergency contact for building management in the event of emergencies, example suite alarms, service alarms and coordinate any after hour activity in the suite.
Ensuring office equipment and supplies are stocked.
Manage employee security fobs and parking for location.
High School Diploma or equivalent required
6+ years of related experience
SPECIALIZED KNOWLEDGE & SKILLS
Strong experience using PowerPoint, Excel, Access, and Outlook.
Extreme attention to detail in maintaining calendar, travel schedule, meeting agendas, expense tracking and information files.
Ability to set and deliver on priorities and multi-task accordingly.
Independent work style that anticipates needs, proactively resolves problems, and builds strong team relationships.
Ability to effectively present information and respond to questions from all levels of staff, clients, and other external constituents.
Must have a professional manner as well as a high level of interpersonal skills to handle time-sensitive and stressful situations. Position continually requires demonstrated poise, tact, and diplomacy.
Ability to understand and carry out instructions furnished in written, oral, or diagram form.
Ability to communicate effectively across business lines demonstrating good judgment and confidentiality.
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