Program Administrator

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

The Program Administrator plays a central role operationally, administratively, and programmatically for the Feerick Center for Social Justice. This position requires someone with discretion and judgment who takes initiative and excels in a fast-paced, collaborative work environment with exceptionally strong oral and written communication, organizational skills, attention to detail, and follow-through skills.

• Reports directly to the Executive Director of the Feerick Center for Social Justice and provides comprehensive operational, administrative, and programmatic support for the Center.
• Serves as the principal staff person supporting the Center’s work in connection with the New York State Attorney Emeritus Program, including supervising VISTAs and part-time staff.
• Coordinates Center communications, including e-newsletter, reports, and web content; manages the Center’s social media platforms, email account, and maintains its website.
• Supports Center program and event planning, coordination, and implementation, including by overseeing administrative, logistical, and day-of support for events and conferences.
• Provides administrative and logistical support in connection with the Center’s regular program, advisory board, coalition, and working group meetings, including preparing minutes.
• Coordinates budget accounting operations, office purchasing, processing of invoices (including for independent contractors), and records control.
• Provides grants management and finance administrative support, including by recording, processing, and maintaining financial records, as well as assisting with logistical planning and publicity materials for fundraising events. Takes the lead in transitioning the Center to a new contact management platform.
• Serves as a primary point of contact for the Center for external and internal purposes; systematically tracks communications and contacts; tracks the status of requests and responses.
• Provides day-to-day administrative support to the Feerick Center staff including scheduling, securing space on campus, travel arrangements, data integrity, and processing applications for new staff, student programs, and fellowships. Serves as scheduler for Feerick Center executive director.
• Provides occasional logistical, administrative, and website support to a partner center at the Law School.
• Supervises student workers, college interns, and Center volunteers, as necessary.
• Performs human resources duties, including managing the University’s hiring platform and onboarding process as necessary for new hires and VISTA members.
• Maintains a master calendar for the Center and provides other calendaring assistance as necessary; manages overall coordination of event schedules of the Center.
• Performs other responsibilities as may be assigned, including acting as project manager for special projects.

Essential Functions Note: This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Not responsible for supervision or oversight of others.

• Bachelor’s degree or four years of work experience.
• Minimum two years of experience with office management and organization, including CANVA and Terminal Four.

• Administrative, bookkeeping/budgeting and event planning experience, a plus.
• Excellent computer skills including Microsoft Word, Excel, and PowerPoint; G-Suite; and data management skills. Familiarity with contact and case management systems (Salesforce, Galaxy Digital, and/or LegalServer) and graphic and website management preferred.
• Excellent communication skills, editing, proofreading and customer relations skills.
• Strong interpersonal skills and team player with ability to work in a positive, collaborative, and inclusive environment.
• Self-motivated worker with strong initiative, ability to work independently, with superior judgment.
• Strong organizational skills with meticulous attention to detail, excellent follow-through, ability to multitask and meet internal and external deadlines.

• Conversational Spanish.

$62,400

$65,000

Salary is commensurate with qualifications, experience, and skills.

No

A334P

1

ASAP

10/10/2024

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity

Sitting: Often
Repetitive Hand Motion (such as typing): Seldom
Hearing, Listening, Talking: Often
Standing: Seldom
Walking: Seldom
Bending, Stooping, Kneeling, Squatting, Crouching, Crawling: Not Required
Climbing stairs: Not Required
Climbing ladders: Not Required
Reaching overhead: Not Required
Pulling, pushing: Not Required
Shoveling: Not Required
Lifting – up to 20 pounds: Not Required
Lifting – up to 50 pounds: Not Required
Lifting – over 50 pounds: Not Required

Work Environment: Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Required Documents

• Resume
• Cover Letter

Required fields are indicated with an asterisk (*).