ADMINISTRATIVE SPECIALIST III

Introduction

The Maryland Department of Agriculture is a department under Maryland's Executive Branch
Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management and resource conservation
As the number one industry in Maryland, the diversity of agriculture programs in the State continues to expand and grow.

Our Food Quality Assurance Program (FQAP) conducts inspections, audits, registrations and certifications of agricultural commodities and facilities to provide consumers with safe, high quality agricultural food products while maintaining fair trade practices and enhancing product marketability for the agricultural industry.

Join our Food Quality Assurance team to help ensure food quality and safety!

GRADE

12

LOCATION OF POSITION

50 Harry S
Truman Parkway, Annapolis, Maryland 21401
This position is emergency essential

Main Purpose of Job

The purpose of this position is to assist the Program Manager, Administrative Officer and Administrators of the Food Quality Assurance Program with the overall administration and supervision of seven subprograms to provide for the orderly marketing of agricultural commodities, public health and consumer protection
The position will obtain, analyze, and interpret data to prepare reports that include staffing patterns and costs for provision of multiple fees for service activities; implement program policies and procedures, prepare USDA cooperative agreement reports, collect fees; and review financial and insurance documentation submitted by licensed applicants for compliance
This position is emergency essential

POSITION DUTIES

Obtain data and prepare FQAP statistical and staffing pattern reports required for State Stats, documenting sub programs activity hours for cross trained staff, managing for results, annual reports, fees collected and costs to provide activities.

Create and submit billing documents to program customers for services provided by the Maryland Department of Agriculture (MDA) employees and for charges accrued by the program in a timely manner.

Obtain data and prepare reports submitted to USDA for services provided by MDA to the poultry, egg, fruit, vegetable and grain industry.

Assist in planning and implementing FQAP administrative policies and procedures
Review fee payment, application, financial statements and insurance documents submitted by Grain Dealers for compliance with the law and request additional information from noncompliant applicants.

Review timesheets submitted by field staff for accuracy prior to signature by a program supervisor; compare timesheets, staffing schedule and charge sheets for services provided to verify accuracy prior to preparing billing documents to industry.

Prepare contracts including calculating percentage of employment hourly rates, and total payments for FQAP contractual employees as required for initial hire, cost of living adjustments, etc.

Track requests for services, staffing schedule and employee leave to ensure coverage of services provided to industry through contracts with MDA, requests for non contract voluntary services, and completion of required inspections.

Provide field staff with guidance and provide training on administrative procedures and policies
Maintain accountability for federal certificates, licenses, and documents issued to field employees


Prepare correspondences, certificates, licenses, file documents, and respond to written and oral requests for information


Code invoices for payment and other administrative duties


MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work


Notes:

1
Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2
Candidates may substitute U.S
Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience


DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess any of the following preferred qualification(s)
Include clear and specific information on your application regarding your qualifications.

Experience utilizing a relational database (such as Oracle, Microsoft SQL, etc.) to enter data, extract data, and manage records.

Experience evaluating criteria for client participation in programs (such as Continuing Education, Licensing or Certification).

Experience reviewing comprehensive systems plans for compliance with regulations, specific to agricultural or food safety.

Experience conducting training and providing technical assistance to employees on agricultural producers, services and businesses subject to state or federal regulations and compliance


LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties that require the operation of a motor vehicle
Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland


SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation
The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of the position
Therefore, it is essential that you provide complete and accurate information on your application
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year
The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Please report all related education, experience, dates, and hours of work
Clearly indicate your college degree and major on your application, if applicable
For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview)


Complete applications must be submitted by the closing date
Information submitted after this date will not be added
Incorrect application forms will not be accepted
Resumes will not be accepted in lieu of a completed application


EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position
It is important that you provide complete and accurate information on your application
Please report all experience and education that is related to this position


BARGAINING UNIT STATUS

G

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred
If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S
Truman Parkway, Annapolis, MD 21401
All paper applications must be received by 4:30 PM on the closing date, no exceptions
(Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application
If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # ).

For questions concerning this recruitment, please contact: Stacey Summers or
TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity
People with disabilities and bilingual candidates are encouraged to apply
We thank our Veterans for their service to our country.